Dispatch Executive

Role OverviewWe are seeking a detail-oriented and organized Logistics & Dispatch Coordinator to manage the end-to-end movement of materials. This role is critical in ensuring that every item entering or leaving our premises is accounted for, documented correctly, and delivered securely. The ideal candidate will be the "gatekeeper" of our physical inventory and documentation.

• Key ResponsibilitiesMaterial Inward/Outward: Manage the physical receipt and dispatch of all materials, ensuring quantities and specifications match the orders.
• Documentation & Challans: Generate and verify Delivery Challans, Invoices, and Gate Passes. Ensure all paperwork is filed accurately for audit purposes.
• Delivery Management: Coordinate with logistics partners and internal teams to ensure timely deliveries and pickups.
• Inventory Reconciliation: Conduct regular physical stock counts and update the internal management system to reflect real-time inventory levels.
• Quality Check (QC) Coordination: Ensure materials are inspected upon receipt for any damage or discrepancies before being moved to storage or production.
• Vendor Liaison: Maintain professional communication with suppliers and courier services regarding shipment status and documentation.
• Required Skills & QualificationsExperience: 2–4 years of experience in dispatch, store management, or logistics (experience in Printing industry is a plus).
• Tech Savvy: Proficiency in Excel and inventory management software (ERP/Tally).
• Attention to Detail: Ability to spot errors in complex challans or small discrepancies in material weight/count.
• Communication: Strong verbal and written communication skills for coordinating with various departments.
• Integrity: High level of reliability and honesty, given the nature of the materials handled