Event Coordinator

📅 Pre-Event PlanningUnderstand client requirements and translate them into actionable plansAssist in budgeting, scheduling, and venue selectionCoordinate with vendors for decor, audio-visuals, catering, logistics, etc.Prepare and update event checklists and timelines🤝 Client & Vendor CoordinationAct as the point of contact for clients before and during eventsLiaise with all stakeholders to ensure smooth planning and executionEnsure vendors meet deadlines and quality standards🚛 Logistics & SetupOversee setup and breakdown at event venuesManage transport, technical requirements, and inventory movementEnsure all materials and teams are in place and ready ahead of schedule🎤 On-Ground ExecutionSupervise event day activities (crew, timing, sequences, performances, etc.)Troubleshoot in real-time and ensure quick resolution of any issuesMaintain communication with all teams (production, hospitality, tech)🧾 Post-Event DutiesConduct post-event evaluations and feedback collectionAssist in reconciliation of expenses and reportingDocument event highlights for future reference or promotions