Executive Assistant

Key Responsibilities – Executive Assistant (Business + Personal)

A. Business Responsibilities (Primary)

1. Time & Priority Management

Manage MD’s professional calendar and schedules

Prioritise meetings, calls, and tasks

Ensure optimal use of MD’s time for high-value work

2. Communication & Coordination

Act as the main liaison between MD and internal/external stakeholders

Filter communication and share only relevant information

Coordinate with teams to ensure smooth execution

3. Follow-ups & Execution

Track all tasks and commitments assigned by MD

Ensure deadlines are met with regular follow-ups

Escalate delays or issues proactively

4. Meetings & Reporting

Prepare agendas and meeting briefs

Record Minutes of Meetings (MOM)

Prepare daily/weekly MIS, summaries, and updates for MD

5. Decision & Information Support

Collect data and inputs before decisions

Present information in a structured, concise manner

Flag risks, dependencies, and priorities

B. Personal Responsibilities (Supportive, Not Menial)

6. Personal Schedule Management

Manage MD’s personal calendar, appointments, and reminders

Coordinate family, medical, and personal commitments discreetly

7. Travel & Logistics

Plan and manage personal and business travel

Handle bookings, itineraries, and coordination

Ensure smooth execution of trips and schedules

8. Personal Communication Support

Assist in managing important personal messages, reminders, and follow-ups

Act as a trusted point of coordination when required

9. Confidential & Trusted Support

Handle personal matters with discretion and confidentiality

Maintain professional boundaries and emotional maturity

This role is about reducing cognitive load on the MD—professionally and personally—so focus remains on leadership, growth, and decision-making.

One-Line Definition

An Executive Assistant is a trusted extension of the Managing Director—ensuring clarity, continuity, and calm across both professional and personal commitments.