Executive Assistant

This Executive Assistant (EA) role supports Director General, specifically focusing on the high-stakes, fast-paced environment of conference sales, corporate events, and sponsorship acquisition. This position acts as a force multiplier for the director, lifting the administrative load to accelerate the sales cycle

Core Responsibilities

• Sales Operations & Tracking: Maintain CRM data (e.g., Salesforce), track sales pipelines, monitor quotas, and prepare daily/weekly sales reports.
• Conference & Event Logistics: Coordinate with marketing to align on lead-gen campaigns, prepare event sponsorship decks, and organize attendee databases.
• Calendar & Meeting Management: Manage complex, high-priority calendars across time zones, schedule prospect meetings, and book travel.
• Correspondence & Communication: Act as the primary contact, drafting emails, managing inquiries, and acting as a liaison between the Director and potential sponsors or partners.
• Document Preparation: Draft, review, and format proposals, sales presentations, contracts, and reports.
• Performance Monitoring: Assist in tracking team KPI attainment and sales targets.