Fire Safety Project Head

Job Description for Project Head - Fire Safety, Electronic Security & IBMS ( AND Fire And Safety )

We are seeking an experienced and dynamic Project Head with a minimum of 03-15 years of proven track record with prior experience in the Fire Detection/Suppression, Electronic Security and Integrated Building Management Systems (IBMS) industry. for a reputed client based out of Mumbai, Maharashtra. SV Expert HR Services is the recruiting Partner for the client based out of Mumbai.

Company Name: Kept Confidential

Job Title: Project Head (Full Time)

Location: Andheri West, Mumbai, Maharashtra, India

Department: Projects

Reports To: Business Head

Qualification: B.E./B.Tech- Mechanical/Electrical

Industry: Fire Industry

Office Timing: 9:30 AM to 6:30 PM, may need to stretch sometimes as per project/site requirement

Experience Required: 03–15 years (with significant leadership experience in Fire Detection/Suppression, Electronic Security and Integrated Building Management Systems (IBMS)

Preference: Male Candidates only

Company Overview:

This professionally managed fire protection firm is driven by a mission to create a “Fire-Free World.” With deep expertise spanning the fire, oil, gas, telecom, and IT sectors, it delivers comprehensive safety solutions that combine engineering precision with practical experience. The company manufactures, supplies, and services a wide range of fire-safety equipment — including hoses, pumps, valves, monitors, nozzles, and sprinklers — while also offering consultancy, design, and installation services for building management and fire protection systems. Built on ISO-certified quality standards and strong governance, it serves commercial, industrial, and institutional clients across India. With innovation and reliability at its core, the organization strives not just to meet compliance requirements but to foster a proactive safety culture in every environment it touches.

Job Summary:

The role involves end-to-end project operations management — from startup planning to execution and closure — ensuring timely delivery, quality, and client satisfaction. The position requires close coordination with clients, internal teams, vendors, and contractors to manage project sites, allocate resources, monitor progress, and maintain compliance with safety and quality standards. The incumbent will be responsible for planning and supervising installation activities, reviewing project documents and drawings, and leading corrective actions based on feedback or incidents. Strategic responsibilities include optimizing project processes to reduce lead time and costs, ensuring adherence to SOPs, and supporting organizational efficiency initiatives. The role also encompasses team management, including recruitment, performance evaluation, and enforcing discipline and safety standards. In addition, the position involves preparing regular MIS reports, maintaining cost control, coordinating with various departments for smooth project execution, and ensuring full audit and compliance readiness. Overall, this role demands strong leadership, technical understanding, and operational excellence to deliver projects effectively and align with organizational goals.

Key Responsibilities:

1. Project Operations

• Plan with reporting head to close the startup activities, arranging dedicated engineers, vendors & coordination with client to allocate store space, constructing stores with all necessary arrangements for further process, proper project execution planning with internal team to avoid any delay in startup, involvement in design as per site requirements or in case if any changes need to be highlighted to internal team to close at site level, managing clients
• Must have proper end to end coordination with client and all internal subordinates to close the startup activities plan
• Must have checked & verified all the drawings and all the documents related project which going to execute at site
• Should take ownership for arranging dedicated teams, engineers, vendors & have coordinated with client to allocate proper space to store incoming materials, tools, safety equipment’s etc, constructing stores with all necessary arrangements for further process
• Monitoring project installation activities, managing client-side engineers, safety officers, contractors and all internal workers
• Review on customer feedback and /or incident report as and when it happens onsite, need to take corrective and preventive action against the incident
• Keep tracking project and quality control systems to avoid rework and to save time, manpower & cost etc. analysing project, maintenance, or other operational issues if any, timely resolution
• Inter-department coordination for troubleshooting, Shutdown and startup, process monitoring and project planning
• Coordinate or recommend procedures for facility or equipment maintenance or modification
• Preparing Daily site installation reports, site manpower attendance report and O&M Reports, overall daily project Report, internal team and contractors entry exit time monitoring
• Ensuring effective utilization of raw material, workforce and other resources for maximum efficiency by developing consumption standards along with team and reporting head

2. Strategy

• Improvise in project processes such a manner that the lead time of project/despatch to customer is reduced considerably so as to realise revenues early
• Any changes in the project schedules, material replacement, escalation against site activity should only be carried out after getting confirmation form the Reporting head
• Project Plan should coincide with the Client Go Live Date (based on the schedule given by the Client)
• Partner in the timely preparation of AOPs & ASPs with the concerned departmental heads
• Improvise processes and tighten quality control with an aim to reduce wastage and PQ (Poor Quality). Ensure that wastages & PQ due to Twisting, Softening or PCW are within the limits given by the management
• Adherence to laid down SOPs without any deviation.
• Ideate/Facilitate to create/enhance new & existing processes to be able to create efficiency.

3. Discipline & Team Management

• Responsible for planning and driving recruitment for project teams with the HR/IR
• Ensure that every member in the project team has got his/her JD and KRA/KPI understood and adheres to the same.
• Educate all team members and ensure that they take responsibility of their respective areas of operations for cleanliness, health, safety and environment. This includes their work places, shop floor and immediate external environment outside the plant premises.
• Lay special emphasis on Cost Leadership & Delegation of Authority
• Guide the team and ensure that the organisational goals are achieved in the stipulated time frame
• Ensure all performance reviews are completed in time as planned on a frequency as decided by the management from time to time with Reporting Head
• Ensuring compliance of SOPs and Safety norms in the project team
• Handling shift administration, Inward raw materials, safety awareness, transport and security in lean hours
• Ensuring harmonious working relationship amongst team members with all departments to ensure harmonious industrial relations

4. MIS & Reports

• Continuous reporting to be done every week along with Cost centre submission for each and every project and this cost centre needs to be updated every week
• Handle all internal audit queries in terms of documents, comments on observations and settlement concerning the project Department

5. Project Coordination

• Preparing operational schedule in alignment with the project milestones and financial outlay with Reporting head
• Plan and lead debottlenecking / brown field / Greenfield projects of the company as mandated from time to time. This would involve project planning, designing, tracking and control too.
• Finding avenues for cost optimization in project scope and intimate the management
• Monitoring the financial impact in all projects as they progress
• Initiate change/deviation from the agreed project scope and obtain necessary approval from the management
• Provide inputs in budget preparation for departments wherever necessary

6. Others

• Ensure 100% audit compliance at all times
• Participate in key decisions as a member of the executive management team
• Report accurate project results to the board of directors

Key Interactions

Internal - Sales & Marketing, HR & Admin, SCM, Design, Accounts, Board of Directors

External- Customer (Buyer), Outsourced Vendor, Labor Contractors, Auditors