Office Administrator-HR

Key Responsibilities

🔹 Administration & Office Operations

• Manage day-to-day office administration and smooth functioning of the workplace
• Handle employee attendance, leave records, and expense tracking
• Maintain office discipline, records, and documentation
• Coordinate housekeeping, vendors, and facility management
• Organize travel bookings, meetings, and events

🔹 HR & Hiring Support

• Assist in recruitment and hiring activities (scheduling interviews, documentation, onboarding)
• Maintain employee files and HR records
• Support payroll inputs and reimbursements

🔹 Accounts & Finance

• Handle daily accounting entries and bookkeeping
• Manage bank-related activities (cheque deposits, withdrawals, reconciliations, documentation)
• Prepare expense reports and petty cash management
• Coordinate with CA for GST, TDS, and statutory compliances
• Vendor payments, invoice processing, and follow-ups
• Maintain purchase and sales records

🔹 Sales Team & Field Support

• Track sales team attendance, travel expenses, and claims
• Maintain reports and MIS for management review
• Coordinate with field staff for documentation and expense approvals

🔹 Legal & Compliance

• Coordinate with legal advisors for company legal matters
• Maintain statutory records, licenses, agreements, and contracts
• Ensure timely compliance and documentation

🔹 IT & Infrastructure

• Maintenance and supervision of office IT, hardware, and software
• Coordinate with IT vendors for troubleshooting and upgrades
• Ensure data backups and system safety

🔹 Marketing & Events

• Participate and assist in exhibitions, expos, and trade shows
• Coordinate logistics, vendor management, and materials for events