Personal Secretary

Key responsibilities

Schedule management: Organize and maintain calendars, including scheduling meetings, appointments, and travel arrangements.

Communication: Handle incoming and outgoing correspondence via phone, email, and mail, and act as a liaison between the executive and other stakeholders.

Meeting support: Prepare agendas, take minutes, and coordinate follow-up actions for meetings.

Document and file management: Type, compile, and prepare reports, presentations, and other documents; maintain confidential files and records.

Administrative duties: Conduct research, manage databases, and perform general office duties like managing supplies.

Required skills

Organizational skills: Strong ability to prioritize tasks, manage time, and maintain a calm and professional demeanor in a fast-paced environment.

Communication skills: Excellent verbal and written communication skills are essential for interacting with internal and external parties.

Technical proficiency: Must be proficient in Microsoft Office Suite and other productivity software, as well as comfortable learning new tools.

Discretion and professionalism: Ability to handle confidential information with tact and discretion.

Problem-solving: Proactive approach to identifying and solving problems independently.