PO Creation And Invoice Verification Executive

Job Title: PO Processing & Invoice Verification Executive

Location: Kanjurmarg East

Client side of Spiraea Services Private Limited (payroll of Spiraea)

Experience Required: 2–3 years

Key Responsibilities:

Purchase Order (PO) Processing

• Create, review, and process Purchase Orders for vehicle leasing, maintenance, insurance, accessories, and service vendors.
• Ensure POs are raised as per approved contracts, rate cards, and authorization matrix.
• Coordinate with operations, procurement, and vendors for PO clarifications or amendments.
• Maintain proper PO documentation and tracking in ERP / accounting system.

Invoice Verification & Processing

• Verify vendor invoices against approved POs, contracts, rate agreements, and delivery/service confirmations.
• Check accuracy of:
• Invoice values
• GST compliance (GSTIN, tax rates, HSN/SAC, place of supply)
• Vehicle details (registration number, chassis number, lease ID, etc.)
• Identify discrepancies (rate mismatch, excess billing, duplicate invoices) and resolve them with vendors/internal teams.
• Ensure timely booking of invoices in the accounting system.
• Maintain proper records for audit trail and compliance checks.

Coordination & Reporting

• Coordinate with vendors for invoice submission and corrections.
• Liaise with internal teams (Operations, Fleet, Finance, Tax).
• Prepare MIS reports related to:
• PO vs Invoice reconciliation
• Pending invoices
• Vendor ageing
• Cost center / fleet-wise expenses

Skills & Competencies:

Technical Skills

• Strong understanding of PO–Invoice matching (2-way / 3-way matching)
• Experience with ERP systems (SAP / Oracle / Tally / NetSuite or similar)
• Good Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, basic formulas)

Preferred Qualifications:

Bachelor’s degree in Commerce / Finance / Accounting