Procurement Assistant

Role Overview

The Procurement Assistant supports sourcing, purchasing, and quality control of premium materials, fixtures, fittings, and services for luxury prefab and designer home projects. The role ensures a reliable supply chain, cost efficiency, and strict adherence to design and quality standards.

Required Skills & Qualifications Education

• Bachelor’s Degree in Engineering (Civil or Mechanical preferred)

• Experience 3–5 years in Procurement / Purchasing / Admin roles
• Preferred background:
• Construction
• Interior Fit-Out
• Real Estate
• Builders / Prefab Industry

Core Competencies

• High attention to detail
• Strong organizational and documentation skills
• Excellent verbal & written communication
• Analytical and proactive problem-solving mindset
• Understanding of materials, fixtures & fittings for luxury projects
• Basic knowledge of contracts and negotiation
• Strong quality and value orientation aligned with luxury design standards

Key Responsibilities (Broken Down)

1. Quality Assurance & Vendor

• Vetting Travel to supplier locations for pre-inspection and vendor qualification
• Verify material quality, compliance, and supplier capability
• Ensure supply chain integrity and adherence to project standards

2. Purchase Order ManagementReview purchase requisitions

• Issue and track Purchase Orders (POs)
• Follow up with vendors to ensure on-time delivery
• Resolve PO-related discrepancies

3. Supplier & Vendor Management

• Identify and onboard new high-end / sustainable / custom suppliers
• Maintain daily communication with existing vendors
• Confirm specifications, pricing, and delivery schedules
• Maintain a structured vendor database

4. Cost Control & Documentation

• Collect and analyse price quotations
• Support cost comparison and negotiation
• Maintain procurement documents:
• Invoices
• Delivery challans
• Payment records
• Coordinate with Finance for timely vendor payments

5. Project & Inventory Support

• Coordinate with Design, Project, and Logistics teams
• Understand material specs and delivery timelines
• Track inventory levels and raise replenishment orders
• Proactively flag risks related to:
• Supply shortages
• Price fluctuations
• Delivery delays

6. Administrative & Reporting Support

• Prepare procurement MIS and reports
• Assist in improving procurement processes and SOPs
• Provide overall administrative support to the Procurement Manager