Receptionist / Front Office Executive

Hiring for A receptionist acts as the organization's first point of contact, managing the front desk by greeting visitors, answering/forwarding calls, and handling mail. They ensure smooth daily operations through scheduling, clerical support (filing, data entry), and maintaining a clean reception area. Key skills include excellent communication, professionalism, and proficiency in office software. Workable +4

Key Responsibilities

• Visitor Management: Greet, welcome, and direct visitors, guests, and clients appropriately.
• Front Desk Coverage: Answer, screen, and forward incoming phone calls while providing basic information.
• Administrative Support: Maintain office security by following safety procedures, managing visitor logs, and issuing badges.
• Correspondence & Logistics: Receive, sort, and distribute daily mail/deliveries and manage courier services.
• Scheduling & Meetings: Coordinate appointments, manage calendars, and book meeting rooms.
• Office Maintenance: Maintain a tidy reception area and monitor/order office supplies. Workable +5

Required Skills and Qualifications

• Experience: Proven work experience as a receptionist, front desk representative, or in a similar administrative role.
• Software Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook) and office equipment (printers, fax machines).
• Communication: Exceptional verbal and written communication skills.
• Soft Skills: High level of professionalism, multitasking ability, organizational skills, and a customer-service oriented attitude.
• Education: High school diploma or equivalent; an associate's or bachelor's degree is a plus.

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