Secretary / Executive Assistant

🧾 Job Title: Secretary / Executive SecretaryLocation: [City]

Experience: 2–5 Years

Reporting To: CEO / Director / Senior Management

🔹 Job SummaryThe Secretary will provide administrative, clerical, and organizational support to senior management, ensuring smooth day-to-day operations, effective communication, and proper documentation.

• 🔹 Key ResponsibilitiesManage daily schedules, meetings, and appointments
• Handle emails, calls, and correspondence professionally
• Prepare, draft, and format letters, reports, and presentations
• Maintain files, records, and confidential documents
• Coordinate internal and external communications
• Organize meetings, agendas, and minutes of meetings (MoM)
• Assist in travel planning, bookings, and itineraries
• Follow up on tasks and deadlines on behalf of management
• Support office administration and coordination activities
• 🔹 Required SkillsExcellent verbal and written communication
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Professional etiquette and discretion
• Ability to multitask and prioritize work
• 🔹 Preferred Skills (Good to Have)Experience working with senior leadership
• Knowledge of basic accounting / billing / documentation
• Familiarity with office management systems
• Shorthand / dictation skills (optional)
• 🔹 QualificationsGraduate in any discipline
• Secretarial or administrative certification preferred
• 🔹 Key CompetenciesConfidentiality & integrity
• Attention to detail
• Proactiveness
• Reliability & professionalism