Secretary / Executive Assistant

Key Responsibilities:

• Coordinate and organize meetings, including agenda preparation, minute-taking, and follow-ups on action items
• Manage and maintain the CEO’s calendar, scheduling appointments and meetings efficiently
• Handle incoming correspondence, emails, and phone calls with professionalism and promptness
• Conduct research and compile data for reports and presentations for the Director
• Assist in preparing business documents such as reports, presentations, and proposals
• Coordinate travel arrangements including flights, accommodations, and local transportation
• Liaise with internal and external stakeholders on behalf of the CEO
• Maintain and manage confidential files and records securely
• Provide administrative support for special projects as required
• Willingness to travel across Mumbai for meetings
• Flexible with working hours to accommodate delayed meetings and urgent requirements
• Capable of preparing professional PowerPoint presentations when needed