Secretary / Executive Assistant

A Reputed Real Estate Group offers a Position for an EA

Location - Marine Lines

Key Responsibilities

• Calendar & Meeting Management:
• Managing and scheduling executive calendars, appointments, and meetings. 
• Booking meeting rooms, arranging catering, and preparing materials for meetings. 
• Taking and distributing accurate minutes during meetings and tracking action items. 
• Travel & Logistics:
• Arranging and coordinating all aspects of domestic and international travel, including flights, accommodations, and visas. 
• Preparing detailed itineraries and supporting executives with expense reports. 
• Communication & Liaison:
• Serving as a primary point of contact, screening calls and managing email correspondence. 
• Acting as a liaison between executives and internal staff, clients, and external partners. 
• Greeting visitors and directing them appropriately. 
• Document & Information Management:
• Preparing and editing documents, reports, presentations, and other corporate materials. 
• Maintaining confidential files, records, and databases with high accuracy and discretion. 
• Administrative & Project Support:
• Performing general administrative tasks, such as filing, scanning, and ordering office supplies. 
• Assisting with special projects, research, and tracking progress. 
• Managing and overseeing budgets and expenses. 
• Professionalism & Discretion:
• Maintaining strict confidentiality of sensitive information. 
• Upholding professionalism and acting as a representative of the executive and company. 

Required Skills & Qualities

• Organization & Time Management:
• Exceptional ability to organize schedules, manage priorities, and handle multiple tasks simultaneously. 
• Communication:
• Excellent written and verbal communication skills for managing correspondence and interacting with stakeholders. 
• Tech Proficiency:
• Strong knowledge of office software, productivity apps, and digital collaboration platforms. 
• Discretion & Confidentiality:
• The ability to handle sensitive information with the utmost discretion and maintain confidentiality. 
• Problem-Solving:
• Proactive and resourceful in resolving challenges and identifying areas for process improvement.