Senior Accountant

To ensure your new accountant hits the ground running, a clear job dispatch (or daily task list) is essential. Since this role involves managing both office operations and manufacturing coordination, the focus should be on accuracy, statutory compliance, and cash flow management.

Here is a structured breakdown of responsibilities you can use:

Daily Responsibilities

 * Transaction Entry: Record all purchase and sales invoices daily.

 * Payment Processing: Prepare payment vouchers and record bank entries for vendors and utilities.

 * Cash Management: Reconcile the daily petty cash book for office and factory expenses.

 * Banking: Monitor bank statements for incoming NEFT/RTGS payments from clients.

Weekly Tasks

 * Accounts Receivable: Generate an "Outstanding Payments" report and follow up with overdue parties.

 * Accounts Payable: Review pending vendor bills and schedule payments based on credit terms.

 * Bank Reconciliation: Perform a full reconciliation of all bank accounts to ensure the books match the statements.

 * Inventory Coordination: Coordinate with the factory and warehouse teams to verify stock movement against inward/outward entries.

Monthly & Statutory Compliance

 * GST Filing: Prepare GSTR-1 and GSTR-3B data; ensure all input tax credit (ITC) is accurately claimed.

 * Payroll: Process monthly salary disbursements, including calculations for any overtime or leaves.

 * TDS Compliance: Calculate and deposit monthly TDS; ensure timely filing of quarterly returns.

 * Financial Reporting: Generate Monthly P&L and Balance Sheets for management review.

Key Performance Indicators (KPIs)

To track the accountant's success, you might consider these metrics:

 * Data Accuracy: Zero errors in tax filings and bank reconciliations.

 * Collection Efficiency: Reducing the average number of days it takes to collect payments from clients.

 * Reporting Timelines: Financial reports submitted by the 5th of every month.