Senior Accountant

Department: Finance & Accounts

Reporting To: Director / Management

Team: 1 Junior Accountant reports to you

Location: On-Site

Working Hours: 10:00 AM to 8:00 PM (Monday to Saturday)

Lunch Break: 45 Minutes

Paid Leaves: 4 per month

Salary: ₹22,000 to ₹30,000 per month (in-hand, based on experience and skill)

ABOUT THE ROLE

You will be the senior-most finance person on the ground, responsible for the complete accounting, taxation, compliance, and financial reporting function of Nidhi Decor Pvt Ltd. A Junior Accountant will work under you for day-to-day data entry and routine tasks — you assign their work, review their entries, and are accountable for the accuracy of everything that comes out of the accounts department. You will also coordinate directly with the company's Chartered Accountant for statutory audit, tax filings, and annual report preparation. This is an ownership role — you run the finance back-office independently.

SALARY BAND

₹22,000 to ₹24,000 — For candidates with 3–4 years of experience who have working knowledge of GST, TDS, and Tally but need some guidance on finalization and audit preparation.

₹25,000 to ₹27,000 — For candidates with 4–6 years of experience who can independently handle GST returns (including 2A/2B reconciliation), TDS filing, bank reconciliation, and monthly closing.

₹28,000 to ₹30,000 — For candidates with 6+ years of experience who can independently finalize books, prepare Balance Sheet, P&L, Cash Flow Statement, coordinate with the CA, handle audit preparation, and manage a junior accountant without supervision.

Final salary will be decided after the interview and practical test based on demonstrated skill, not just claimed experience.

REPORTING STRUCTURE

Above you is the Director/Management — they give you final approvals, strategic direction, and sign off on major payments. Below you is a Junior Accountant — you assign their daily work, train them, review every entry they make, and correct mistakes before they accumulate. Outside the company, you coordinate with the Chartered Accountant — you prepare all data, schedules, and reconciliations for the CA to complete statutory audit, file income tax returns, and file GST annual returns. You are the bridge between daily operations and statutory compliance.

YOUR ROLE WITH THE JUNIOR ACCOUNTANT

Assign daily tasks — data entry, voucher preparation, invoice posting, filing, debtor follow-ups. Review their work every day before end of day — no entry should go unchecked. Train them on correct accounting practices, GST treatment, and proper documentation. If the junior accountant makes an error and it reaches the auditor or the GST portal, the responsibility is yours. Escalate performance issues to management if the junior is not improving despite training.

YOUR ROLE WITH THE CHARTERED ACCOUNTANT

Prepare all data the CA needs — trial balance, schedules, reconciliations, computation of income, GST annual data, TDS consolidated data. Respond to every audit query within 24–48 hours with proper documentation and explanation. Follow up with the CA to ensure all returns are filed within due dates — ITR, GST annual return, TDS returns. Work with the CA on finalization of Balance Sheet, P&L, Notes to Accounts, and Directors' Report data. You do not file the returns yourself — but you prepare everything so the CA can file without chasing you for data.

COMPLETE RESPONSIBILITIES

1. TDS — Complete Ownership

Identify TDS applicability on every payment — salary (Section 192), interest (194A), contractor (194C), commission (194H), rent (194-I), professional/technical fees (194J), purchase of goods (194Q). Deduct at the correct rate based on nature of payment and PAN availability. Apply 20% under Section 206AA if vendor does not have a PAN. Check for lower/nil deduction certificates under Section 197 before deducting. Deposit TDS by the 7th of the following month for both entities. Maintain separate challans with correct CIN details. File quarterly TDS returns — 24Q for salary and 26Q for non-salary — within due dates. Ensure FVU validation passes without errors before submission. Issue Form 16 to employees and Form 16A to vendors within prescribed timelines. Reconcile TDS payable ledger with Form 26AS/AIS of all deductees. Chase and resolve any mismatch. File correction returns when needed — wrong PAN, missed deductees, wrong section code, wrong amount. Monitor TDS rate changes with every Budget and Finance Act. Brief management on impact. Compute interest on delayed TDS deposit (1% per month from deduction to deposit, 1.5% per month from due date to deposit if not deducted). Coordinate with CA — provide all TDS data, challans, and computations for annual return preparation.

2. GST — Complete Ownership Including 2A/2B Reconciliation

File GSTR-1 by the 11th of the following month. Before filing, reconcile the sales register with GSTR-1 data — verify HSN summary, B2B/B2C split, credit notes, amendments, and advance receipts. Download GSTR-2A and GSTR-2B every month. Prepare a detailed mismatch report covering: invoices appearing in the portal but not in books, invoices in books but not in the portal, amount mismatches, GSTIN mismatches, and tax rate differences. Follow up with every vendor whose invoice is mismatched — get them to correct their GSTR-1 or provide the correct invoice. File GSTR-3B by the 20th. Cross-verify output tax liability, eligible ITC (only after completing 2A/2B reconciliation), ITC reversals under Rule 42/43, RCM liability, and net tax payable. Never file GSTR-3B without completing the 2A/2B reconciliation first — this is non-negotiable. Track ITC ageing — any ITC not claimed before the due date of September return of the following year is permanently lost. Identify and exclude blocked credits under Section 17(5) — motor vehicles, food and beverages, personal consumption, club memberships, etc. Identify all RCM-applicable transactions — purchases from unregistered dealers, GTA services, legal services, sponsorship. Compute and pay RCM liability correctly. Pass proper entries — output tax under RCM and simultaneous ITC claim. Verify e-Way Bill generation for all applicable dispatches. Reconcile with sales invoices and delivery challans. Prepare GSTR-9/9C annual return data throughout the year — do not leave this for year-end. Provide reconciled figures to the CA for filing. Handle GST notices and department queries with proper documentation. Coordinate with CA for assessment or audit proceedings.

3. Reconciliation — All Types, Monthly Without Fail

Prepare Bank Reconciliation Statement (BRS) for all bank accounts monthly. Cover all modes — RTGS, NEFT, UPI, cheques, cash deposits, post-dated cheques. Investigate every unmatched item — stale cheques, un-presented cheques, bank charges not recorded, direct credits not booked. Zero unexplained items at month-end. Payment reconciliation — reconcile every payment made and received against invoices. Track advances, partial payments, and unapplied receipts. Ensure no payment is floating without allocation. Debtor reconciliation — maintain party-wise ageing (0–30, 30–60, 60–90, 90+ days). Send outstanding statements to customers. Collect balance confirmation letters at least quarterly. Flag overdue accounts to management with specific action recommendations. Creditor reconciliation — match vendor ledgers with statements received from suppliers. Identify duplicate payments, unadjusted advances, and disputed amounts. Clear long-pending payable items. GSTR-2A/2B vs Books reconciliation — monthly tracker with mismatch details and resolution status for every vendor. TDS 26AS vs Books — ensure TDS deducted by customers on payments to us matches our books. Chase missing TDS certificates. Petty cash reconciliation — daily. Physical cash must match the register. No exceptions.

4. Day-to-Day Accounting & Entries

Record or supervise recording of all sales invoices with correct HSN/SAC codes, GST rates, and party details. Record or supervise recording of all purchase invoices with vendor details, GSTIN, and ITC eligibility. Verify vendor GSTIN validity before booking any invoice. Post or supervise receipt and payment entries with proper bill-by-bill adjustment. Pass all journal entries yourself — accruals, prepaid expenses, provisions, depreciation, bad debt write-offs, rectification entries. Every journal entry must have a proper narration, supporting document reference, and approval. Process credit notes and debit notes with correct GST reversal treatment. Ensure proper classification of expenses — capital vs revenue. Verify three-way matching for purchases — PO vs invoice vs GRN. Maintain the chart of accounts — ensure ledger grouping is correct and no misclassifications exist.

5. Auditing & Internal Controls

Audit all entries monthly — check for duplicate entries, entries without supporting documents, wrong account heads, incorrect cost centre allocation, round-figure suspicious entries, and unauthorized postings. Implement and enforce maker-checker control — the junior accountant enters, you verify. No single person should both pass and approve a payment. Vouch sample expense vouchers — verify bills with POs and delivery challans, ensure all approvals are in place. Prepare all schedules, reconciliations, and supporting documents before the statutory auditor arrives. Zero pending queries when the auditor walks in. Respond to every audit query within 24–48 hours with complete documentation. Ensure compliance with Section 43B — all statutory liabilities (PF, ESI, GST, TDS, professional tax) must be paid before the return filing due date for deductibility. Ensure the accounting software has edit logs/audit trail enabled as required under the Companies Act. Flag any unusual transactions, related-party transactions, or control breaches to management immediately.

6. Books Finalization & Financial Statements

Complete month-end closing for the company every month: all entries booked, BRS done, all reconciliations complete, accruals and provisions passed, Trial Balance generated and verified. Annual closing: enforce strict cut-off — no income or expense should fall in the wrong financial year. Book all provisions — salary outstanding, bonus payable, gratuity (actuarial estimate or calculation), leave encashment, doubtful debts, warranty provisions, contingent liability disclosures. Compute depreciation under both Companies Act (Schedule II, useful life, SLM/WDV) and Income Tax Act (Section 32, block-wise WDV at prescribed rates). Maintain dual depreciation schedules and compute deferred tax asset/liability. Ensure closing stock is valued at lower of cost or net realisable value. Reconcile stock register with physical verification report. Maintain and reconcile the Fixed Asset Register — record all additions, disposals, transfers, and depreciation correctly. Obtain balance confirmation letters from all major debtors, creditors, and banks as on 31st March. Prepare the final Trial Balance — verify every single balance. Zero tolerance for suspense entries. All control accounts must reconcile with sub-ledgers. Prepare the Profit & Loss Account with correct revenue recognition, expense classification, and exceptional items treatment. Analyze gross margin, operating margin, and net margin. Compare actual vs budget and actual vs prior year. Prepare the Balance Sheet per Schedule III of the Companies Act — proper classification of current/non-current assets, current/non-current liabilities, and equity. Prepare all notes to accounts and supporting schedules. Prepare the Cash Flow Statement using the indirect method — classify all cash movements correctly into operating, investing, and financing activities. Prepare computation of total income, advance tax working, and MAT computation. Provide everything to the CA for ITR filing. Coordinate with the CA on finalization of all statutory reports — audit report data, directors' report data, tax audit report data.

7. Taxation & Statutory Coordination

Compute advance tax liability and ensure timely payment — 15th June (15%), 15th September (45%), 15th December (75%), 15th March (100%). Prepare income tax computation and provide to CA for ITR-6 filing. Prepare all GSTR-9/9C annual return data and provide to CA. Ensure all quarterly TDS returns are filed, all certificates issued, and all corrections completed before annual deadlines. Deduct and deposit professional tax for employees as per Maharashtra state requirements. Verify PF and ESI calculations and payments (if applicable). Reconcile with challans. Provide financial data to CA/CS for MCA annual filing — AOC-4, MGT-7 within due dates. Ensure Section 43B compliance — no statutory liability should remain unpaid beyond the return filing due date. Work with CA on legitimate tax planning — Section 80 deductions, depreciation optimization, and expense timing.

8. MIS, Reporting & Management Support

Prepare monthly management reports — revenue summary, expense analysis, debtor/creditor outstanding, cash position, and key financial ratios. Track fund flow — where money is coming from and where it is going. Flag cash flow concerns proactively to management before they become problems. Prepare ratio analysis — current ratio, debtor days, creditor days, gross margin, net margin, debt-equity, ROCE. If budgets are set — prepare monthly budget vs actual variance analysis with explanations for deviations. Prepare cost-centre or project-wise profitability reports if applicable. Maintain proper filing — physical and digital — of all vouchers, invoices, challans, returns, bank statements, and correspondence. Ensure filing is organized so that any document can be retrieved within 2 minutes.

WHAT WE EXPECT

You own the finance function. If something is wrong in the books, it is your responsibility — not the junior's, not the CA's. You do not wait to be told — if a reconciliation is due, you do it. If a return deadline is approaching, you prepare for it. If a mismatch exists, you investigate and resolve it. You maintain absolute accuracy — one wrong entry in GST or TDS can result in notices, penalties, and interest that cost the company real money. You are honest — if a director asks you to book a personal expense as a business expense, you refuse and explain why. You keep learning — tax laws change every year, GST rules get updated, TDS rates are revised. You stay current. You communicate — if there is a problem, you tell management early with a solution, not after it has become a crisis.

MINIMUM QUALIFICATIONS

Education: B.Com mandatory. M.Com or CA Inter is preferred and will be given weightage in salary.

Experience: 3 to 8 years in an accounting role with hands-on experience in GST, TDS, reconciliation, and books finalization. Candidates with CA firm experience will be given preference.

Software: Must know Tally Prime. Working knowledge of MS Excel (VLOOKUP, pivot tables, MIS preparation) is mandatory. Willingness to learn Odoo or any ERP system.

NON-NEGOTIABLE REQUIREMENTS

Must independently file GSTR-1, reconcile GSTR-2A/2B with books, and file GSTR-3B. Must know TDS sections (194A, 194C, 194H, 194I, 194J, 194Q at minimum), correct rates, thresholds, and return filing. Must be able to pass all types of journal entries — accruals, provisions, depreciation, write-offs, rectifications — with proper narrations. Must prepare Trial Balance, identify errors, and troubleshoot differences independently. Must prepare Balance Sheet, P&L, and Cash Flow Statement without hand-holding. Must perform bank reconciliation and payment reconciliation monthly for all accounts. Must handle year-end closing and prepare all audit schedules independently. Must coordinate with the CA and provide all data for statutory filings on time. Must demonstrate integrity — willingness to refuse improper entries and flag compliance risks.

SELECTION PROCESS

Stage 1: Technical interview — 20 questions covering TDS, GST, reconciliation, journal entries, finalization, balance sheet reading, and integrity scenarios. Scored out of 80.

Stage 2: Practical test — 15 mixed transactions to pass in Tally/spreadsheet. Must generate a balanced Trial Balance and flag any inadmissible expense. 30–45 minutes.

Stage 3: 1-week paid trial — real-world performance observed across daily operations, reconciliation, compliance awareness, and team management.

HOW TO APPLY

Send your updated CV to humanresources.nidhidecorltd.com with the subject line "Senior Accountant — [Your Name]". Mention your current CTC, expected CTC, notice period, and earliest joining date. Candidates who match the profile will be called for the interview within 3–5 working days.