Society Manager

Scope of Work – Society Manager Duties ( Traning for 3 Days)

The Society Manager shall carry out the following managerial and administrative functions at the Society Office:

1.     Collect maintenance charges from members, drop box, issue receipts, and deposit cheques in the bank with proper pay-in slips.

2.     Verify and Maintain attendance records of all society staff.

3.     Creating Fixed Deposit at Bank.

4.     Prepare payment vouchers and submit them for approval on committee WhatsApp group before making payments.

5.     Update and maintain the Cash Book and Bank Book.

6.     Prepare the Monthly Expenses Statement (MES).

7.     Make statutory payments as instructed by the Committee, such as Property Tax, Federation Fees, Water bills, Electricity Bills, Association fees, staff salary, TDS Payment, Income Tax, etc.

8.     Assist the Accountant or Committee with arrears, TDS details, Income Tax and vendor payments.

9.     On receiving the arrears lists from the accountant it will be display on the notice board.

10. Fix monthly Managing Committee meetings in consultation with Hon. Chairman/Secretary and circulate Notice and Agenda.

11. Prepare and issue Notices and Circulars (MC, AGM, SGM) as per requirement.

12. Draft and recording Minutes Points of Committee meeting and General Body meetings.

13. Continue Maintaining statutory registers such as I, J, “O” Form, Share Register, Nomination Register, Bank Lien register, nominal member register, Associate member register, etc. During and for his tenure.

14. Prepare the Annual Report in consultation with the Hon. Secretary.

15. Attend to members’ complaints and maintain a record of the same.

16. Handle queries from members and vendors courteously and professionally.

17. Keep Office Bearers updated about daily work and inform them of any abnormal situation immediately in managing committee whatsapp group.

18. Maintain discipline, punctuality, and confidentiality in all operations.

19. Highlight any irregularities to the Committee WhatsApp Group.

20. Daily report to be post on committee group before leaving society.

21. Conduct weekly inspection rounds of society premises (lifts, garden, terrace, building services, etc.) and report issues.

22. Co-ordinate with BMC, Co-operator, Local Authorities, vendors, members and Registrar Office for Society-related matters on behalf of society.      

23. Court case and hearing will not attend.