Executive Assistant

Key Responsibilities

1. Executive Support

• Manage and maintain executive calendars, appointments, meetings, and travel schedules.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Screen and route incoming communications, including email and phone calls.
• Draft, review, and edit correspondence, documents, and presentations.

2. Meeting & Event Coordination

• Schedule and coordinate internal and external meetings.
• Prepare agendas, minutes, and follow-up actions.
• Assist in planning executive events, board meetings, and leadership off-sites.

3. Travel & Logistics

• Arrange domestic and international travel, including flights, hotels, and transportation.
• Prepare detailed travel itineraries and ensure smooth logistics.
• Handle travel expense reports and reimbursements.

4. Office & Administrative Management

• Organize and maintain confidential files and records.
• Support general administrative tasks that enhance operational efficiency.
• Assist with procurement of office supplies and equipment when needed.

5. Stakeholder Coordination

• Serve as a liaison between the executive team and internal/external stakeholders.
• Handle confidential information with a high degree of professionalism and discretion.
• Build strong working relationships across teams and partners.

Qualifications

Education & Experience

• Bachelor’s degree preferred; equivalent experience accepted.
• 3–7 years of experience as an Executive Assistant or in a similar high-level administrative role.
• Experience supporting C-suite or senior leadership preferred.

Skills & Competencies

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism and discretion in handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and productivity tools (Google Workspace, project management software).
• Ability to work independently, anticipate needs, and make sound decisions.
• Strong problem-solving and multitasking capabilities.

Key Attributes

• Proactive and resourceful
• Detail-oriented
• Calm under pressure
• Strong interpersonal skills
• Reliable and trustworthy