Executive Assistant

Job Title: Assistant to CEO

Location: Vasai East - Maharashtra

Reporting To: Chief Executive Officer (CEO)

Job Summary

The Assistant to CEO will provide high-level administrative, coordination, and strategic support to the CEO. This role requires strong organizational skills, confidentiality, business understanding, and the ability to manage multiple priorities while acting as a key liaison between the CEO and internal/external stakeholders.

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Key Responsibilities

Executive Support

• Prepare meeting agendas, presentations, reports, and MOM (Minutes of Meeting)
• Handle confidential information with discretion and professionalism

Communication & Coordination

• Act as a point of contact between the CEO and departments, clients, vendors, and board members
• Draft and review emails, letters, notices, and official communications
• Follow up on action items and ensure timely closure

Business & Strategic Support

• Assist in tracking business KPIs, projects, and strategic initiatives
• Coordinate with department heads for reports, data, and updates
• Support planning, reviews, audits, and management meetings

Documentation & Reporting

• Maintain organized records, files, contracts, and documents
• Prepare MIS reports, presentations, and dashboards for leadership review
• Support compliance, policy implementation, and internal processes

General Administration

• Support special projects and ad-hoc assignments from the CEO
• Ensure smooth day-to-day operations related to the CEO’s office

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Skills & Competencies

• Excellent communication skills (written & verbal)
• Strong organizational and time-management skills
• High level of confidentiality and integrity
• Proficient in MS Office (Excel, PowerPoint, Word, Outlook)
• Ability to work independently and under pressure
• Problem-solving and coordination skills

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Qualification & Experience

• Bachelor’s degree in Management
• 3–6 years of experience as Executive Assistant in any manufacturing organization
• Only Male Candidate Prefer