Finance Operations Executive

Job Description: Finance Operations Executive

(Design & Sourcing – Garment Business)

Role Summary

Own end-to-end finance operations for a design & sourcing garment business, covering vendor/customer onboarding, order-to-cash (O2C), procure-to-pay (P2P), inventory accounting, trade & logistics documentation, banking operations, compliance, and MIS reporting. Ensure timely processing, accurate books, strong control environment, and smooth coordination with internal teams and external partners.

Key Responsibilities

1) Vendor/Customer Onboarding & Compliance • Manage registration and onboarding for vendors/customers, including document collection and verification. • Conduct creditworthiness checks and maintain complete KYC/contract documentation.

2) Procure-to-Pay (P2P) Operations • Create, review, and share Purchase Orders (PO) with relevant stakeholders. • Record inventory inward transactions and book supplier bills / credit notes (CN) accurately and on time. • Share payment details, process vendor payments, and ensure proper accounting entries and reconciliations.

3) Order-to-Cash (O2C) Operations • Create and share Proforma Invoice (PI) / Order Confirmation (OC). • Manage inventory outward accounting, raise invoices, and generate/share e-way bills as applicable. • Track receipts, perform cash application, record collections. • Follow up on outstanding invoices with Sales and Customers to reduce overdue and improve collections.

4) Trade, Logistics & Documentation Coordination • Coordinate and follow up with DP/CHA and other partners for documentation across transactions (BTST, drop-ship, CIF, FOB, etc.). • Resolve stuck shipments/transactions through proactive documentation tracking and escalation. • Record transporter/service provider bills / CNs and ensure proper cost capture.

5) Banking, Working Capital & Trade Finance • Ensure timely OD extensions for fund requirements and working capital planning. • Handle issuance and follow-ups for LC / DC / TT / BG / PDC; coordinate with banks for timely execution. • Verify received LC / DC / TT / BG / PDC, ensure compliance to terms, and initiate claims where applicable. • Execute hedging for future foreign payments and arrange insurance for securing future payments. • Track all banking activities and maintain strong follow-ups with stakeholders until closure.

6) Taxation, Regulatory & Audit Support • Perform tax workings, ensure timely payments, and manage filings (as applicable to the business). • Support FEMA audits and ensure compliance as per RBI guidelines, including documentation readiness.

7) MIS, Reporting & Planning • Update daily activity reports including deal tracking and key transaction status. • Run weekly sync-ups with business teams to share updates, flag risks, and align on closures. • Prepare monthly board reporting packs with key financial and operational insights. • Support budget planning cycles and tracking vs. actuals.

Key Skills & Competencies

• Strong understanding of garment sourcing flows (PO/PI/OC/invoicing, inward/outward inventory).

• Working knowledge of e-way bill, trade terms (CIF/FOB), and logistics documentation.

• Experience with banking instruments (LC, BG, TT, PDC), reconciliations, and cash

application.

• High ownership, follow-up discipline, stakeholder management (Sales, Sourcing,

Logistics, Banks).

• Strong Excel/Sheets and Tally ERP/accounting system familiarity; proficient in using ChatGPT/AI tools to improve work efficiency; detail-oriented with controls mindset.

Qualifications & Experience (Suggested)

• Bachelor’s degree in Commerce/Finance; CA / CMA Inter. • 3–8 years (adjustable) of relevant finance operations experience in apparel/garment sourcing, trading, or manufacturing setups.