Office Administrator

Job SummaryWe are looking for a smart, responsible, and execution-focused Office Administrator to handle day-to-day office operations, tender documentation, and coordination with site teams, vendors, and government departments. The candidate should be proactive, detail-oriented, and capable of handling pressure in a fast-paced project environment.

• Key Responsibilities

1. Tender & Documentation WorkPrepare, organize, and submit tender documents (online/offline)

• Handle registration on government portals (GeM, CPP, etc.)
• Maintain records of all tenders, EMDs, and submissions
• Coordinate with consultants/CA for documentation requirements
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• 2. Office AdministrationManage daily office operations and staff coordination
• Maintain files, contracts, agreements, and project documents
• Handle incoming calls, emails, and official communication
• Ensure smooth functioning of office facilities
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• 3. Accounts & Billing SupportAssist in preparing invoices, bills, and follow-ups for payments
• Maintain petty cash and basic expense tracking
• Coordinate with accounts team/CA for documentation
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• 4. Vendor & Site CoordinationCoordinate with vendors, suppliers, and contractors
• Follow up for materials, quotations, and deliveries
• Liaise with site team for requirements and updates
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• 5. Government & Liaison Work
• Follow up with departments for approvals, payments, and paperwork
• Handle basic liaison work if required