Position Title: Executive Assistant to Director

Location: Mumbai -Borivali

Reports To: Director

Location - Borivali

Immediate Joiners Preferred

Candidates from nearby Areas only need apply

Mon to Sat -6 days working

The Executive Assistant will provide comprehensive administrative support to the Director, ensuring smooth communication, efficient scheduling, and organization across both personal and work-related tasks.

Key Responsibilities:

• Check and Sort Emails: Regularly check the Director’s emails, highlight key messages, forward relevant ones, and delete unwanted emails.
• Reply & Forward Emails: Respond to important emails on the Director’s behalf, forwarding legal and critical communications to the appropriate departments.
• Manage WhatsApp Communication: Monitor and reply to urgent WhatsApp messages, sharing important updates as needed.
• Fix Appointments: Schedule appointments with clients, doctors, lawyers, and internal teams, while tracking missed or delayed appointments.
• Coordinate Meetings: Organize internal and external meetings, including sales and training sessions, and maintain records of all training sessions, including dates, trainers, and attendees.
• Reminders & Follow-ups: Set reminders, track pending tasks, and ensure timely completion of assigned actions. Provide reports on tasks assigned, completed, and pending.
• Daily Setup: Prepare the Director’s laptop, clean the screen, and ensure all devices (phone, notebook) are ready for the day.
• Manage Communication: Update personal WhatsApp, share work-related updates, and maintain smooth communication between the Director and internal teams.
• Assist with Sales & Content: Help with sales calls, knowledge capture, content development, and preparing meeting forms.
• Additional Projects: Assist with additional projects assigned by the Director, tracking start and end dates.
• Sales Leads & Feedback: Forward sales inquiries, track lead follow-ups, and maintain a report on sales inquiries, follow-ups, and closed deals. Ensure feedback and revenue details are provided.
• Team Coordination & Reporting: Track meeting issues, monitor weekly schedules, and ensure task completion. Provide daily updates and critical information to the Director.
• Admin & Procurement: Ordering monthly Groceries and Kitchen items for Office and Pantry use and keeping a stock of the same . Must create a list of items required visit Reliance store with an office assistant to shop for necessary items. Taking CC or cash from Accounts and submit the Bill for the same .

Qualifications:

• Proven experience as an Executive Assistant or in a similar role.
• Excellent organizational, time management, and communication skills.
• Proficient in email management, MS Office, and WhatsApp communication.
• Strong attention to detail and ability to manage multiple tasks efficiently.