Sales Administration Manager

Assistant manager- Sales Administration

Key Responsibilities:

1. Financial Excellence:

• Travel Expense Verification & Monitoring:

• Verify and monitor travel expenses of Sales Managers, Zonal Sales Managers, Divisional Sales Managers, and Regional Business Managers across divisions.
• Ensure compliance with stay, food, and fare limits as per company policy and GST regulations.

• GST Hotel Bills Processing:

• Send GST-compliant hotel bills to the accounts department for claiming the GST amount within the first five days of each month.

• Full & Final Settlement (F&F) Processing:

• Verify and process F&F settlements for resigned field staff, ensuring expense accuracy.

• Car & Transportation Bills:

• Review and approve transportation bills for field staff, ensuring adherence to company policies.

2. Customer Excellence:

• Training & Development:

• Conduct training sessions for new field staff during Business Training Programs (BTP).
• Provide guidance on company policies, sales operations, and administrative processes.

• Vendor Creation & Cost Management:

• Identify and onboard vendors for printing materials, books, and other required resources.
• Negotiate pricing to ensure cost efficiency.

3. Operational Excellence:

• Travel & Logistics Management:

• Coordinate hotel and car bookings for employees attending conferences and business trips.
• Manage guest house bookings and ensure proper accommodation arrangements.

• Bill & Expense Verification:

• Verify hotel, car, and Continuing Medical Education (CME) expenses to ensure accuracy and compliance.

• National Conference Coordination:

• Arrange stay and transportation for employees attending national conferences.

• Data Management & Reporting:

• Maintain and update databases for: 
  • All India Guest Houses (weekly and yearly records).
  • Hotel and guest house stays.
  • Car expenses.
  • National conference expenses (yearly reports).

• System Updates & Compliance:

• Ensure last travel expense booking details are updated in the internal PeopleStrong system for record-keeping.
• Maintain accurate Standard Travel Plan (STP) updates for Odenea East & Florina East divisions.

4. Learning & Growth:

• Skill Development & Process Improvement: 
  • Continuously enhance knowledge of expense policies, compliance guidelines, and travel arrangements.
  • Implement best practices to improve efficiency in sales administration processes.
  • Support new initiatives and ad-hoc tasks as assigned.