Executive Assistant

Department

GAC

Job Description

Functional Responsibility / Domain Related
•    Excellent coordination and communication with various teams and departments to ensure smooth functioning.
•    Ensure quick resolution of issues and completion of tasks assigned 
•    Maintaining and updating various trackers 
•    Follow SOPs of all Admin related tasks including governance related reviews
•    Calendar Management & Client / Stakeholder Management 
o    Scheduling meetings, appointments, and reminders.
o    Arrange logistics for their travel
o    Coordinating with team members to avoid scheduling conflicts.
o    Regularly review and update the calendar to reflect changes.
o    Schedule invites for clients during their visits and arrange logistics

Process Adherence 
•    Execute assigned tasks as per the instructions / guidelines and meeting required expectations
•    Ensures adherence to Compliance, Confidentiality and Information Security Policies, Procedures and Guidelines of the organization
•    Explore opportunities and provide ideas to improve the current processes

•    Will be required to attend on a regular basis

Client / Stakeholder Management 
•    Proactive communication with various stakeholders 
•    Build rapport with stakeholders at operational touch points
•    Should be seen as a value-added team for both internal and external stakeholders

Skills

•    Good oral and written communication skills
•    Solid proficiency in MS Excel and other MS applications, smartsheet
•    Knowledge of analytics tool, Power Bi, Python etc would be an added advantage
•    Positive attitude 
•    Ability to interact and coordinate fluently with Senior Management and other teams

Open Positions

1

Mandatory Skills

Calendar management, Advanced Excel, Administrative Assistance

Education Qualification

Bachelor’s degree with 3-7 years of experience

Experience

3 to 7 years