Admin Assistant

Executive Assistant to Sr. Director

Department

None

Job Description

Role- EA (Strategic) to Senior Director

Location- Mumbai

We are seeking a highly skilled and experienced Executive Assistant to support the Sr. Director in driving business growth, strategic planning, and operational excellence. The successful candidate will serve as a trusted advisor, providing critical support in financial management, project coordination, data analysis, and operational metrics. This is an exceptional opportunity for a detail-oriented and analytical professional to join a dynamic team and contribute to the company's success.

Key Responsibilities:

1. Financial Management:

• Track and analyze financial performance, including revenue, expenses, and EBITA.
• Prepare financial reports, including budget variance analysis and forecasting.
• Assist in developing and maintaining financial models to forecast revenue and EBITA.
• Analyze historical data, market trends, and internal factors to inform forecasting.
• Provide regular updates and insights to support business decisions.

2. Strategic Project Management:

• Coordinate and track progress on strategic projects, ensuring timely completion and delivery.
• Assist in developing project plans, setting milestones, and providing regular updates to senior management
• Facilitate communication and collaboration among cross-functional teams.

3. Meeting Coordination and Follow-up:

• Work & follow up on business reviews, board presentations and other monthly reports to the CEO’s office
• Schedule and coordinate meetings, including preparing agendas, minutes, and action items.
• Ensure follow-up on meeting actions, decisions, and commitments.
• Develop and maintain a system to track meeting outcomes and progress.

4. Data Collection and Analysis:

• Collect and analyze data to support business decisions, including market research, customer insights, and operational metrics.
• Develop and maintain databases, spreadsheets, and reports to track key performance indicators (KPIs).
• Identify trends, opportunities, and challenges, and provide recommendations for improvement.

      5. Operational metrics

• Develop and track key operational metrics, including customer satisfaction, employee engagement, and process efficiency.
• Analyze data to identify areas for improvement and provide recommendations for optimization

        6. Special projects

• Assist in special projects, such as market research, competitive analysis, and business development initiatives.
• Conduct research, gather data, and provide insights to support business decisions.
• Develop and maintain relationships with internal stakeholders, including department heads, managers, and team members.
• Facilitate communication and collaboration among teams to ensure alignment and effective execution.

7. Communication and Collaboration:

• Develop and maintain relationships with internal stakeholders, including department heads, managers, and team members.
• Facilitate communication and collaboration among teams to ensure alignment and effective execution.

Requirements:

• 3-5 years of experience as an Executive Assistant or in a similar role, preferably in a financial or operational capacity.
• Advanced proficiency in Microsoft Office, particularly Excel and powerpoint, and Google Suite.
• Strong analytical and problem-solving skills, with the ability to interpret complex data and provide insights.
• Excellent communication, organizational, and time management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Maturity to communicate and coordinate with people across the value chain
• Ability to take administrative decisions on behalf of the Business Head
• Experience with data visualization tools, such as Tableau or Power BI.

Preferred Qualifications:

• MBA or Master's degree in a related field.
• Experience in a similar industry or sector.
• Familiarity with project management methodologies, such as Agile or Scrum.

Open Positions

1

Mandatory Skills

Calendar management, Advanced Excel, Administrative Assistance

Education Qualification

Bachelor’s degree with 3-7 years of experience

Experience

3 to 7 years