Tender Tracking Executive

Executive- Tender Tracking (Off-roll)

Department

None

Job Description

Job Title: Executive – Tender Tracking (Off-Roll)
Employment Type: Third Party Payroll (Quess Corp)
Division: Crisil Intelligence
Department: Consulting
Location: Mumbai

Role Summary
The Executive – Tender Tracking will be responsible for identifying, tracking, and managing consultancy tenders from government and multilateral portals. The role supports internal practice teams by ensuring timely access to relevant tender documents and maintaining accurate tracking databases.

Key Responsibilities
•    Track and shortlist relevant consultancy tenders on a daily basis using subscription-based tender tracking platforms and digital portals.
•    Monitor keyword-based consulting tenders across government, multilateral, and development institution websites.
•    Download and circulate tender documents from central/state government portals and multilateral institutions to internal stakeholders.
•    Coordinate with tender-tracking vendors to arrange complete tender documents and resolve access issues.
•    Request Terms of Reference (TOR) from clients via email where documents are available on request.
•    Maintain and update an Excel-based database of shortlisted and tracked tenders, including keyword mapping and status tracking.
•    Track tenders from institutions such as World Bank, Asian Development Bank, GGGI, and similar agencies.
•    Support internal bidding teams with timely and accurate tender documentation and handle portal registrations as required.

Experience, Qualification & Skills
•    Graduate with 2+ years of relevant experience in tender tracking, bid support, or similar roles.
•    Experience working with Central/State Government portals, GeM portal, and multilateral/development institution portals (e.g., World Bank, ADB, AFDB, GGGI, GIZ, UNDP, EBRD, etc.).
•    Good understanding of portal registration processes and tender document access requirements.
•    Strong proficiency in MS Excel for tracking, reporting, and database management.
•    Good research, coordination, and follow-up skills with strong attention to detail.
•    Clear written communication skills for email coordination with clients, vendors, and internal teams.

Open Positions

1

Mandatory Skills

Tender Tracking,Bid Support,Tender Portal,Excel Data Management

Education Qualification

Graduate Min. Post Graduate- Desirable

Experience

2 to 5 years