Programme Coordinator - Capital Projects

India Programme Co-Ordinator (Capital Projects)

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Position Overview 

This role supports the Project Delivery Office (PDO) for our client’s projects in India, working with Regional Programme Managers to provide administrative support, document control, and process management to ensure effective and consistent project delivery. 

• Reports to: South Asia PDO Lead 

Interfaces with: 

• Key Account Manager / APAC PDO Lead 

• India based JLL Programme Manager(s) 

• JLL Project Managers 

• APAC CoE

 

Primary Responsibilities 

Program Coordination 

•  Support coordination with Clients India Real Estate Leads and Asset Managers, Business Units and internal support functions 

•  Maintain accurate project data in Client and JLL trackers 

Document Control & Administration 

• Organize and maintain project documentation in accordance with Client’s filing structure 

• Ensure timely collection and proper storage of project documents, licenses, and permits 

• Support the handover of projects to the Project Management delivery team post initiation 

• Coordinate the effective completion of monthly project reports and compliance documents 

Reporting & Data Validation 

• Support PDO in verifying data accuracy in project reports. 

• Support the compilation of monthly project status reports and dashboard reports. 

• Assist in preparing PDO monthly reports on project allocation, status, and workload. 

• Track compliance with Client’s governance requirements. 

• Support Client’s Project Directors for any related Audit documentation requirements. 

Process Support & Knowledge Management 

• Become familiar with Client's project delivery processes, procedures, and templates 

• Maintain an updated library of process documentation to effectively onboard new project team members 

• Support continuous improvement of process documentation based on lessons learned. 

 

Administrative Process Management 

Procurement and Change Request Process Management, including but not limited to: 

• coordination and tracking progress of RFP recommendation and approvals 

• drafting approval documents and Work Orders 

• maintaining MSA, Work Orders, Bank Guarantees and Insurance trackers 

• coordination with Client and external stakeholders for validation and completion of Supplier site registration 

• coordination with local Project Managers to collate and review insurances of vendors and consultants, prior to submission to Client. 

• create purchase orders in Client systems following proper approval processes 

• track purchase order status from creation to approval and maintain accurate records 

• coordinate with vendors to ensure proper documentation for purchase order processing 

• create, update and maintain India Project Management tracker 

• coordination with various internal Client stakeholders / business functions 

Invoices 

• support invoice verification and payment processes in accordance with Client requirements 

• coordination Project Stakeholders for processing the invoice (Project Managers, Cost Managers and vendors) 

• coordination with Client’s Finance team for invoice processing. 

• track vendor’s payment 

 

Client Relationship Support 

• Schedule and organize meetings between project stakeholders, as required. 

• Provide adhoc support to Programme Managers during periods of high workload. 

 

Required Skills & Experience 

• 5+ years of experience in project coordination, document control, or administrative support as an Assistant Project Manager 

• Experience working in banking/financial services industry 

• Knowledge of construction preferably interior fitout. 

• Familiarity with corporate real estate processes  

• Proficiency in Microsoft Office suite, especially Excel and PowerPoint 

• Experience with project management tools and document control systems 

• Excellent data management and document storage mapping skills.  

• Basic knowledge of construction documentation 

• Experience with data analysis and reporting 

• Understanding of project governance frameworks 

• Knowledge of procurement processes 

• Bachelor’s degree in engineering (Civil and ME), Architecture or related field is advantageous 

 

Attributes 

• Able to adapt to changing priorities and workloads 

• Strong organizational skills with excellent attention to detail 

• Strong written and verbal communication skills in English 

• Ability to manage multiple priorities in a fast-paced environment 

• Excellent stakeholder management skills and experience. 

 

 

Location:

On-site –Mumbai, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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