Event and Meeting Planner

Meeting Planner

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

The Event Manager role focuses on the delivery of quality meeting planning and execution services for a variety of clients as part of an end-to-end management solution. Whilst the role primarily focuses on logistic management for face-to-face and digital events, there may also be the need to provide creative support.

What You’ll Do :

• Support Client with Marketing Communications through digital and face to face events by providing services in: client engagement, reporting, campaign setup and communication, point of contact with venues and 3rd parties, shipping and logistics, onsite support, invoicing, budgets, webinars, telemarketing etc.
• Source, Negotiate, Contract and Handle all vendors/suppliers for the meeting on the client’s behalf and ensure quality services at efficient rates.
• Create and handle critical path for the event(s) including key dates internally and externally.
• Create, design and handle all aspects of the program including all the face to face and digital elements.
• Attendee Management and associated aspects (invitations, itineraries, rooming lists, special needs, dietary requirements, attendee communications etc.)
• Coordinate, or handle, the air ticketing team for the event for seamless operations and client-facing engagement (if required).
• Facilitate all supplier payments including regular reporting on fund movements. 
• Create and handle the initial, negotiated, working and final budgets throughout the program in an accurate and timely manner.
• Proactive management of the event, and account, profitability
• Full financial reconciliation post-event within defined SLA parameters
• Meet all deliverables and SLA’s, both internally and externally
• Understand and be compliant with all American Express policies.

 What We’re Looking For:

• Minimum of 2 years confirmed event management experience.
• Strong technical capabilities with an open approach to learning new things.
• Ability to work within budgetary parameters, meet critical deadlines, and handle multiple projects simultaneously.
• Excellent communication skills, written, oral and interpersonal are critical with the ability and present and engage at a senior stakeholder level.
• Ability to work with the corporate clients to develop programs, including destination selection, site inspections, negotiations, costing and onsite management through final billing.
• Ability to reestablish and develop business from within existing client streams.

   

     

Location

Mumbai, India

     

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!