Shipping Operations Executive

Tanker Operations

Main Purpose

The Shipping Operations team, which runs the logistics in our firm, is at the heart of our business. The role of an shipping operator is techno-commercial in nature which requires an individual to apply their technical knowledge to understand and improve the P&L for the Traders and Charterers. It requires the operator to be constantly aware of market intelligence, to seek information which is commercially important and act on it promptly in consultation with the trader and charterers. It is aa dynamicrole which requires multi-dimensional understanding of different fields of knowledge like: Finance, product specifications, operations, International law, industry regulation, shipping, taxation, and customs amongst others.

Key Responsibilities

• Assist Charterers in business development by gathering information for new trading opportunities.
• Optimize the voyage P&L (profit & loss) through efficient voyage planning by communicating updates in a timely and organized manner.
• Actively manage all voyages by sending voyage orders to vessel owners, negotiating with terminal operators, counterparties and port authorities to optimize the logistics and minimize costs
• Establish and maintain good working relationships with ship owners, International customers and third party service providers on a regular basis regarding post voyage activities.
• Assist the chartering team with vessel clearance, freight calculations and pre and post fixture optimization of oil tankers.
• Review and negotiate contractual terms with international clients to gain maximum commercial advantage for Trafigura
• Be completely aware of the Costs related to a particular deal, minimize the costs actively and keep the Deals desk team continuously updated
• Provides and supervise updated questionnaires and certificate copies for clean acceptance of vessels on subjects to the Chartering team.
• Always study and be aware of the Charter Party terms in place up and down the chain with owners and sub-charterers, Relay and supervise voyage orders and LOI’s issuance to Ship-owners. Monitor progress of the vessel during voyages.
• Maximize and optimize well-timed Bunkers procurement/Speed and consumptions monitor/tank cleaning optimization during voyage in accordance with Company’s relevant Policy.
• Monitors and ensures that Post fixing and relet time Charters.
• Supervises and signs off the off-hire/dispute calculation.
• Handling enquiries from TC-In owners and working with them for satisfactory solution of any dispute in accordance with terms of charter party.
• Pro-actively communicating & handling expected and/or identified exceptions which arise during ballast, tank cleaning, loading, transit or discharge phases of a voyage.
• Ensuring all relevant systems are continuously updated with voyage related data which includes PNI cost updating in IMOS, document management (update Q88 and certs expiry, last 3 cargoes), Agency appointment , Bunker survey appointment , Invoice checks (redundant), Bunker stem – need to send email as well as enter into IMOS.
• Since we work in an extremely regulated environment ensure strict adherence to Trafigura’ s Code of Conduct and follow internal procedures and company's policies

Key Requirements

• Having strong interest in commercial shipping operation & aptitude to work in a fast-paced environment.
• Extremely strong communication skills and quantitative ability
• Strong business acumen and has a commercial bent of mind
• Ability to work in a fast paced, high pressure environment
• Ability to negotiate with International customers/Good stake holders management and team player

The ideal candidate for this profile is one who is curious, is a self-starter, can think on her/ his feet, is always hungry to learn and do more, is action oriented, is well organized, has a logical bent of mind and can think out of the box to find solution to new challenges that this role brings up daily.

Key Relationships:  

• Chartering and Operations Team
• All Intercompany Trading desks
• Disbursements
• Post fixing and Claims Departments
• Owners, Vessel’s, & 3rd Party Charterers
• Service Providers
• Shipping agents/Vetting organizers
• Trading Desk
• Deals Desk
• Trade Finance Desk
• Customers

Experience Level

Entry Level