Accounts Payable Trainee

Trainee - RSC

Long Description

Job Responsibility & Accountability (Key Roles, functions & accountability):

As a vital team member of the finance team, it’s important that an Accounts Payable job description includes:
•    Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization
•    Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
•    Reconciling processed work by verifying entries and comparing system reports to balances
•    Maintaining historical records
•    Paying employees by verifying Travel & expense receipts and preparing payment report in JDE & checks
•    Paying vendors by scheduling payment report as per due date criteria and ensuring payment is received for outstanding credit;
•    Responding to all vendor/branches/onshore enquiries regarding payments.
•    Preparing analyses of accounts and producing monthly reports
•    Continuing to improve the payment process
•    Clarify any questionable invoice items, prices or receiving signatures
•    Obtain proper information and/or data regarding invoice payments
•    Assemble invoices to be completed for payment
•    Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable),
•    Review invoices and requisitions for satisfactory payment approval
•    Check vendor files for any previous payments and assign voucher numbers
•    Maintain copies of vouchers, invoices or correspondence necessary for files
•    Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

Required Skills & Qualification:-

•    Whilst a Chartered accountant degree isn’t mandatory for an Accounts Payable role, an understanding of basic bookkeeping and accounting skills is required with Bachelors of Commerce or MBA in Finance & Accounting. A degree in the following subjects would be beneficial for an Accounts Payable career:
•    Finance or Economics
•    Business Studies
•    Accounting
•    Attention to detail and data entry skills are important requirements for an Accounts Payable job description. Employees will be interacting with employers, onshore team, branches and vendors on a daily basis, so it is imperative they are able to interact on a professional manner at all times.

Experience Level

Entry Level