Vendor Development Executive

Vendor Development Executive

About Nayara Energy: Nayara Energy is a new-age downstream energy and petrochemicals company with a formidable presence spanning across the entire hydrocarbon value chain, from Refining to Retail. Nayara Energy operates in India for India driven by a relentless commitment to fuel the nation's energy aspirations. At the heart of our operations lies the Vadinar refinery, India's second-largest single-site refinery with a capacity of 20MMTPA.With over 6,600 Retail Outlets, we cater to the need for reliable and safe mobility across the length and breadth of the country. We have adopted a phase wise asset development strategy to enter the petrochemicals sector which will be a significant step in our crude to chemicals journey. Through sustainable development projects in Health and Nutrition, Education and Skill Development, and Sustainable Livelihoods, Nayara Energy enhances the quality of life in the communities it operates in. Delivering value for all our stakeholders is at the very core of our beliefs and we are committed to providing the energy that fuels the dreams of our employees, customers, partners and communities.

 

Job Purpose:

Manage vendor development, procurement processes, and contract administration for retail outlet equipment and services. Ensure timely vendor onboarding, compliance with ARC terms, and effective vendor performance monitoring to support retail engineering projects.

 

1. Invoice Generation & Admin Charge Recovery
   • Update pricing for admin charges and verify CMS data based on ARC and supplies made.
   • Create sale orders, generate invoices, and dispatch them to suppliers with email intimation for acknowledgment and payment.
   • Provide pro-forma invoices to DE for franchisee loan approvals and as requested by ZE/DE.
   • Follow up for timely payments, update MIS, and coordinate with the commercial department for payment posting.
   • Track outstanding amounts against security deposits and trigger alerts for overexposure.
   • Prepare MIS reports on admin charges and collections.
2. CMS Code & Supplier Data Management
   • Coordinate with CMS master guardian for new vendor code creation by collecting required documents.
   • Update changes in existing CMS codes and maintain accurate vendor data.
3. Tendering Process Management
   • Maintain records of bid documents and prepare MIS for submitted bids.
   • Collect and verify vendor-related documents for tender participation.
4. Post-Tender Activities
   • Maintain a master MIS of supply items (DU, Tank, Canopy, RVI, DG, Totem, Mast, DTI-AC) and map them against RO commissioning and OTP milestones.
   • Highlight supplies made from non-approved vendors and ensure compliance with ARC terms.
   • Support implementation of online processes for procurement and vendor management.
5. Vendor Performance Evaluation
   • Conduct periodic evaluations of vendors based on KPIs such as QAP compliance, timely supplies, payment settlements, and warranty support.
   • Prepare and maintain vendor scorecards for performance tracking and decision-making.
6. Documentation & Record Keeping
   • Maintain supplier-wise records of invoices, payments, key communications, and TDS-related documents.
   • Ensure proper documentation for audit and compliance purposes.

 

Graduate in any discipline; MBA/PGDBA in SCM preferred.

 

Skills :

• Functional: Understanding of SCM, basic knowledge of direct/indirect taxation, MIS and data analytics, vendor management.
• Behavioural: Communication, networking, result orientation, proactiveness, and teamwork.

Experience Level

Executive Level