Senior Administration Officer - Labour Colony & Facility Management

Senior Officer - Administration

A. Colony Operations Management

• Oversee daily functioning of the labour colony including accommodation blocks, common areas, canteens, recreation zones, and utilities.
• Ensure proper upkeep of infrastructure – water supply, electricity, sanitation, drainage, cleanliness, pest control etc.
• Conduct routine inspections and maintain checklists for hygiene, safety, and housekeeping standards.
• Manage room allocation & occupancy records for labour workforce.

B. Welfare & Facility Management

• Ensure timely delivery of services including food distribution, medical support, transport coordination, waste management etc.
• Implement welfare initiatives for labour workforce as per company guidelines.
• Monitor canteen operations – food quality, hygiene, menu planning, cost control, vendor service levels.

C. Vendor & Contractor Coordination

• Handle contracts related to housekeeping, security, canteen, maintenance, pest control and other facility management services.
• Verify service delivery, track attendance of vendor manpower, and approve bills/ invoices after verification.
• Coordinate with maintenance teams for timely repair & upkeep.

D. Statutory Compliance & Documentation

• Ensure compliance with labour laws, occupational health & safety norms, and local statutory requirements.
• Maintain documentation and reports related to colony operations, inspections, audits, compliance registers, and manpower records.

E. Safety & Security

• Ensure security arrangements (CCTV, access control, patrolling) are always functional.
• Implement safety protocols in accommodation and common areas.
• Coordinate with safety teams for fire drills, safety training, and emergency response planning.

F. Cost & Inventory Management

• Handle budgeting for colony administration and track monthly operational expenses.
• Maintain records of consumables, tools, equipment, cleaning materials, and ensure optimal stock levels.
• Identify cost-saving opportunities without compromising quality.

G. Stakeholder Management

• Liaison with internal departments – HR, Admin, Project, Security, EHS, CSR, and site management.
• Address grievances of labour workforce and ensure timely resolution.
• Support onboarding/exit formalities of contract workers in coordination with HR.

• Graduate (Any discipline)
• 3–7 years of experience in administration / facility management roles, preferably in large industrial projects or labor colonies.
• Experience with Adani projects or similar EPC/infra companies will be an added advantage.

Experience Level

Senior Level