Secretary / Executive Assistant

JD Manage calendars, appointments, meetings, and travel schedules.

Prepare reports, presentations, and correspondence.

Handle email and communication on behalf of the executive.

Maintain filing systems (digital and physical) for easy access to important information.

2. Coordination & Communication

Liaise between internal teams and external stakeholders.

Schedule and coordinate executive meetings, conferences, and events.

Draft meeting agendas, take minutes, and ensure timely follow-up on action items.

Manage confidential and sensitive information with discretion.

3. Project & Task Management

Track deadlines, deliverables, and project milestones for ongoing initiatives.

Support in preparing data, research, and analysis for decision-making.

Assist in execution of strategic and operational projects assigned by leadership.

4. Travel & Logistics

Arrange travel plans, itineraries, and accommodations.

Prepare travel expense reports and manage reimbursements.

5. Office & Team Support

Coordinate with HR/Admin/Finance for approvals, documentation, and communication.

Help in planning internal events, meetings, and reviews.

Ensure smooth day-to-day operations of the executive office