Accountant/ Accounts Executive

1. Book Keeping & Data Entry

• Recording all daily business transactions in accounting software or ledgers.
• Maintaining systematic and up-to-date books of accounts.
• Safeguarding vouchers, bills, and supporting documents for every entry.

2. Preparation & Maintenance of Expense Vouchers

• Preparing expense vouchers with correct account codes and details.
• Attaching supporting receipts/invoices and obtaining approvals before booking.
• Filing and archiving all vouchers for easy retrieval and audit.

3. GST Invoice Preparation for Vendors

• Drafting and issuing GST-compliant vendor invoices as required.
• Ensuring accurate GST calculations and correct HSN/SAC codes.
• Maintaining invoice books and reconciliation for GST input/output.

4. Expense & Income Ledger Maintenance

• Updating expense and income ledgers regularly for the firm.
• Segregating and categorizing all firm and director-related expenses.
• Preparing monthly/quarterly expense and income reports for management.

5. TDS & GST Return Support

• Compiling preliminary data needed for GST and TDS return filing.
• Preparing working sheets for CA/auditor: GST liability, purchase and sales registers, and TDS deductions.
• Maintaining TDS challan/return status for all vendors and employees.

6. Directors’ Expense Accounting

• Keeping individualized accounts for each Director’s business expenses.
• Reconciling advances, reimbursements, and direct payments with supporting documents.

7. Bank Reconciliation

• Downloading and reconciling monthly bank statements against cash book.
• Identifying and resolving differences in records promptly; reporting un-reconciled items as needed.
• Preparing bank reconciliation statements for auditor review.

8. Vendor and Payment Coordination

• Coordinating with vendors for invoices, clarifications, and payment status.
• Ensuring vendor payments are scheduled and supported with correct documentation.

9. Compliance and Record Keeping

• Supporting in statutory compliance—record keeping for GST, TDS and other tax audits.
• Maintaining records as per government and audit requirements.

10. MIS and Reporting

• Assisting in preparation of regular MIS (Management Information System) reports for management.
• Providing analytical support on expenses, outstanding payments, and statutory dues.