Office Admin Assistant

Job Description: Admin Executive / Administrative Officer

Company: Medical Consultancy Pvt. Ltd.

Location: LIC Square Nagpur

Employment Type: Full-Time

About the Company

Medical Consultancy Pvt. Ltd. is a newly established healthcare consulting firm dedicated to supporting hospitals, clinics, and healthcare organizations in improving operational efficiency, profitability, compliance, and patient care standards. We aim to bring professional, ethical, and world-class consultancy solutions to the Indian healthcare industry.

Position Overview

We are seeking a proactive, organized, and detail-oriented Admin Executive to support the daily operations of our medical consultancy. The ideal candidate will ensure smooth office functioning, assist the management team, coordinate with clients, and handle administrative and operational tasks with professionalism.

Key Responsibilities

Office & Administrative Management

Manage day-to-day office operations, documentation, filing systems, and record-keeping.

Coordinate schedules, appointments, and meetings for management and consultants.

Handle incoming calls, emails, and correspondence professionally.

Maintain office supplies, inventory, and vendor coordination.

Client Coordination

Serve as the first point of contact for clients, hospital representatives, and partners.

Assist in preparing proposals, presentations, and consultancy reports as required.

Support consultants in organizing site visits, follow-ups, and project documentation.

Operational Support

Maintain databases, project trackers, and internal reporting formats.

Handle travel arrangements, accommodation, and logistics for the consultancy team.

Support HR-related functions such as attendance tracking, basic onboarding, and maintaining employee records.

Finance & Compliance Assistance

Assist the accounts team with basic bookkeeping, invoice tracking, payment follow-ups, and expense management.

Ensure all documents, contracts, MoUs, and compliance-related paperwork are properly maintained.

Support management in maintaining confidentiality and adherence to healthcare compliance requirements.

Qualifications & Skills Required

Basic Knowledge or some experience in administrative roles; healthcare/consultancy background is an advantage.

Strong communication skills (written & verbal).

Good proficiency in MS Office (Excel, Word, PowerPoint).

Excellent organizational and time-management skills.

Ability to multitask and handle confidential information.

Professional, polite, and customer-service oriented.

Additional Details

Working Days: Monday to Saturday

Timings: 10 am to 7pm

Salary: 10-15k As per industry standards / Based on experience

Location: LIC Square Nagpur