Quantity Surveyor

1. Pre-Procurement Planning

Study drawings, BOQ, and specifications

Identify material requirements based on quantities

Prepare Material Requirement Plan (MRP)

Coordinate with planning & site team for material schedule

🔹 2. Procurement Coordination

Raise Material Requisition (MR) based on site needs

Coordinate with procurement/purchase team for:

Vendor selection

Rate comparison

Finalization of purchase orders (PO)

Verify quantities and specifications before ordering

Ensure materials are procured within budget

🔹 3. Material Tracking & Dispatch Coordination

Track ordered materials from vendor to site

Coordinate dispatch schedules with suppliers

Verify dispatch documents:

Delivery challan

Invoice

E-way bill (if applicable)

Ensure timely delivery to avoid site delays

🔹 4. Site Verification & Store Coordination

Check received materials at site/store

Verify:

Quantity

Quality

Specifications

Coordinate with storekeeper for GRN (Goods Receipt Note)

Maintain material consumption record

🔹 5. Quantity Surveying & Measurement

Measure executed work at site

Prepare and maintain Measurement Book (MB)

Cross-check with drawings and BOQ

Ensure proper documentation for billing

🔹 6. Client Billing (RA Bills)

Prepare Running Account (RA) bills

Attach:

Measurement sheets

Work progress reports

Supporting documents

Submit bills to client/consultant for certification

Follow up for approvals and payments

🔹 7. Subcontractor Billing

Verify subcontractor work quantities

Check against work orders and agreed rates

Process and certify subcontractor bills

Coordinate with accounts for payment release

🔹 8. Cost Control & Budget Monitoring

Track project cost (material + labor + subcontract)

Compare actual vs BOQ quantities

Identify wastage, excess procurement, or cost overruns

Suggest cost-saving measures

🔹 9. Variation & Extra Work Management

Identify extra items not in BOQ

Prepare rate analysis for additional work

Submit variation claims to client

Maintain proper approvals before execution

🔹 10. Documentation & MIS Reporting

Maintain:

Billing register

Material inward/outward records

Payment tracking sheet

Prepare daily/weekly/monthly reports:

Work progress

Billing status

Material consumption

🔹 11. Interdepartmental Coordination

Work closely with:

Procurement team (for materials)

Site engineers (for execution & measurement)

Store team (for material tracking)

Accounts (for billing & payments)

Clients/consultants (for approvals)

🔹 12. Final Billing & Project Closure

Prepare final bill after completion

Reconcile:

Quantities

Materials

Payments

Close subcontractor accounts

Support audit and documentation