Payroll Executive

Job Title:Payroll & Compliance Executive – Blue Collar Workforce

Department:HR / Accounts / Administration

Reporting To:HR Manager / Compliance Head

Job Purpose (Role Objective):To manage accurate payroll processing and statutory compliance for blue-collar staff (kitchen, service, housekeeping, drivers, helpers, etc.), ensuring 100% legal compliance, timely salary disbursement, and proper record maintenance.

• Key Responsibilities:1. Payroll ManagementPrepare monthly payroll for blue-collar staff (daily wages / monthly wages).
• Calculate attendance, overtime, weekly off, leaves, holidays.
• Manage wage deductions: PF, ESIC, advances, penalties (if applicable).
• Ensure on-time salary transfer (bank / cash / UPI as per policy).
• Generate payslips and payroll reports.
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• 2. Statutory ComplianceHandle PF, ESIC, PT, LWF compliances.
• Ensure new employee PF/ESIC registration.
• Timely monthly challan payments & returns filing.
• Maintain compliance records & registers as per labour laws.
• Coordinate with consultants, auditors, and government departments.

• 3. Attendance & Data ControlCollect attendance from biometric / manual registers / site supervisors.
• Verify absenteeism, late coming, overtime approvals.
• Maintain master employee data (Aadhaar, bank, PF, ESIC details).
• 4. Blue Collar DocumentationMaintain employee joining forms, ID proof, bank details.
• Ensure labour law registers (Form A, B, Muster Roll, Wage Register).
• Keep records ready for inspection or audit.
• 5. Coordination & SupportCoordinate with operations/site managers for attendance & wages.
• Resolve salary-related queries from staff.
• Support HR in contract labour compliance (if applicable).
• 6. Reporting & ControlsPrepare monthly payroll MIS.
• Track compliance due dates and create alerts.
• Highlight non-compliance risks to management.
• Key Skills Required:Knowledge of Indian Labour Laws (PF, ESIC, Minimum Wages).
• Experience handling blue-collar payroll.
• Basic Excel & payroll software knowledge.
• Strong attention to detail.
• Ability to handle large workforce & pressure timelines.
• Experience & Qualification:Experience: 2–5 years in payroll & compliance (blue-collar preferred).
• Qualification: Graduate (HR / Commerce preferred).
• Key Performance Indicators (KPIs):100% on-time salary processing
• 100% statutory compliance
• Zero penalty or legal notices
• Payroll accuracy above 99.5%