Office Administrator

ob SummaryThe Office Administrator will be responsible for overseeing and managing day-to-day administrative activities, ensuring smooth office operations, and providing support to management and staff. The role includes handling documentation, vendor coordination, office supplies, HR-related tasks, and supporting various departments to achieve operational efficiency.

• Key ResponsibilitiesAdministrative OperationsManage office correspondence, emails, calls, and internal communication.
• Prepare and maintain company records, reports, and documentation.
• Schedule and organize meetings, appointments, and travel arrangements.
• Draft and circulate memos, notices, and official communication.
• Office ManagementMaintain office supplies inventory and place orders when required.
• Ensure proper functioning of office equipment and coordinate for repairs.
• Supervise housekeeping and ensure a clean, organized work environment.
• Liaise with vendors, service providers, and contractors for office needs.
• HR and Employee SupportAssist in recruitment and onboarding processes for new employees.
• Maintain attendance, leave records, and coordinate payroll inputs.
• Organize employee engagement activities and training sessions.
• Finance & Record-KeepingHandle petty cash, vendor invoices, and expense documentation.
• Prepare simple financial summaries for management review.
• Coordinate with accounts team for timely payment follow-ups.
• Compliance & ConfidentialityMaintain company records and ensure data security.
• Ensure adherence to company policies and compliance standards.
• Support documentation for audits, inspections, and certifications.
• Management SupportProvide administrative support to directors/managers for daily tasks.
• Assist in preparing presentations, reports, and project updates.
• Act as a central point of contact for coordination across departments.
• Required Skills & QualificationsGraduate in any discipline (preferred: Commerce/Management background).
• Proven experience in office administration or related role (2–5 years).
• Strong organizational and multitasking abilities.
• Good written and verbal communication skills (English & Hindi).
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of basic accounting and HR practices will be an advantage.