Receptionist / Front Office Executive

Certainly. Below is a professionally drafted Job Description for an Admin Executive position tailored to a Real Estate Development Firm, requiring a minimum of 2 years of experience in the industry:

Job Title: Administrative Executive

Location: [Insert Location]

Employment Type: Full-time

Experience Required: Minimum 1 years in a Real Estate Development Firm

working days: saturday sunday working (week off will be provided as per rotational policy)

Reports To: Operations Manager / Managing Director

About the Role:We are seeking a highly organized, proactive, and detail-oriented Administrative Executive with a proven track record in the real estate development sector. The ideal candidate will play a critical role in ensuring smooth day-to-day operations, providing comprehensive administrative support to senior leadership, and maintaining process efficiency across departments.

• Key Responsibilities:Provide administrative and operational support to management and project teams.
• Maintain organized filing systems for legal documents, project files, and contracts.
• Coordinate with internal departments and external vendors for smooth workflow and project execution.
• Draft and manage correspondence, reports, meeting minutes, and other official documentation.
• Schedule meetings, maintain calendars, and organize site visits and client appointments.
• Assist in procurement-related activities including vendor follow-ups and PO tracking.
• Support HR and finance departments with document collation and logistics as required.
• Monitor office supplies and ensure seamless day-to-day functioning of the office.
• Ensure timely compliance with regulatory filings and documentation (RERA, Municipal, etc.).
• Maintain confidentiality of sensitive information at all times.
• Required Skills & Qualifications:Bachelor’s Degree in Business Administration, Management, or relevant field.
• Minimum 2 years of experience in an administrative role within a real estate development firm.
• Familiarity with real estate terminology, documentation processes, and compliance requirements.
• Excellent verbal and written communication skills.
• Proficient in MS Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong multitasking, organizational, and time-management abilities.
• Professional demeanor with a proactive attitude.
• Preferred Attributes: Knowledge of RERA and statutory real estate documentation.
• Experience in supporting C-level executives.
• Ability to thrive in a fast-paced, dynamic work environment.