Accounts Executive

Role ObjectiveThe Accounts Executive will be responsible for day-to-day accounting operations, statutory compliance, billing, receivables, payables, and accurate financial record-keeping. The role requires hands-on execution with strong control over GST, TDS, and B2B transactions.

Key Responsibilities

1. Accounting & BookkeepingMaintain daily books of accounts in Tally / accounting software.

• Record sales, purchase, expense, and journal entries accurately.
• Reconcile cash, bank, and ledger accounts on a regular basis.
• Maintain party-wise and item-wise accounting records.

2. Billing & InvoicingPrepare GST-compliant sales invoices, debit notes, and credit notes.

• Verify sales orders, proforma invoices, and dispatch documents.
• Ensure correct GST rates, HSN codes, and customer details on invoices.
• Coordinate with sales and dispatch teams for billing accuracy.

3. GST & Statutory CompliancePrepare and file GST returns (GSTR-1, GSTR-3B, GSTR-2B reconciliation).

• Perform GST reconciliation with portal data and customer records.
• Handle GST notices, mismatches, and follow-ups.
• Maintain proper documentation for audits and assessments.

4. Receivables & Payables ManagementTrack customer outstanding balances and follow up for payments.

• Prepare ageing reports and share with management regularly.
• Manage vendor payments and ensure timely settlements.
• Coordinate with sales team regarding credit limits and payment terms.

5. TDS & Other ComplianceDeduct and file TDS returns as applicable.

• Maintain TDS records and issue Form 16A.
• Assist in statutory audits, internal audits, and CA coordination.

6. Inventory & Cost CoordinationCoordinate with stores/factory for stock valuation entries.

• Assist in inventory reconciliation with accounting records.
• Support costing data for assembly and manufacturing activities.

7. MIS & ReportingPrepare daily, weekly, and monthly MIS reports.

• Generate sales, purchase, GST, and outstanding reports.
• Support management with financial data and analysis.

Required Skills & CompetenciesStrong knowledge of accounting principles and GST.

• Hands-on experience with Tally (Prime/ERP) or similar software.
• Good command over Excel / Google Sheets.
• Accuracy, attention to detail, and process discipline.
• Ability to coordinate with sales, factory, and external consultants.