Administrator & Executive Assistant To Director

Administrator & Executive Assistant to Director

Posts: 2 Positions

Location: Vasant Vihar (PVR Complex), South Delhi

Nearest Metro: Vasant Vihar (Magenta Line)

Experience: Minimum 10 years

Eligibility: Executive Assistant / Administration / HR / Business Coordination roles

Company: Rivotta India Private Limited

Trusted partner to Government & Corporate sectors for Audio Visual, Office Automation, and IT Products & Integrated Solutions.

Role Overview

We are seeking senior, disciplined, and mature professionals to serve as Administrator & Executive Assistant to the Director.

This role is pivotal in ensuring seamless office operations while providing high-level executive support and strategic coordination. The selected candidates will act as holistic support to the Director and senior management, align teams with business goals, and maintain operational discipline across the organization.

Key Responsibilities

Administrative Leadership

• Oversee office administration, infrastructure, facilities, and vendor management.
• Ensure smooth functioning, maintenance, and operational efficiency of office systems.
• Promote punctuality, discipline, hygiene, and professional conduct across the workplace.

Executive Support to Director

• Manage the Director’s calendar, meetings, communications, and travel with strict confidentiality.
• Assist in preparation of reports, presentations, and documentation.
• Track follow-ups and support execution of key decisions.
• Represent the Director in coordination and review meetings when required.

Client & Stakeholder Coordination

• Professionally interact with clients, government officials, vendors, and partners.
• Act as a communication bridge between the Director and internal and external stakeholders.

People & HR Coordination

• Monitor attendance, punctuality, and adherence to company policies.
• Support onboarding and internal conduct monitoring.
• Foster a respectful, organized, and professional office culture.

Operational & Logistical Management

• Oversee procurement, vendor follow-ups, and logistics.
• Ensure alignment of daily operations with the Director’s vision.
• Maintain contracts, agreements, and records in a structured and accessible system.

Preferred Candidate Profile

• Minimum 10+ years of experience in Administration, HR, Executive Assistance, or Director-level support roles.
• Understanding of business operations and cross-functional coordination.
• Exposure to Business Development support and readiness for pan-India travel.
• Excellent English communication and professional documentation skills.
• Highly organized, disciplined, punctual, and discreet in handling confidential matters.
• Proficient in MS Office, digital tools, and scheduling systems.
• Preferably residing within 10 km of Vasant Vihar, South Delhi.
• Prior experience supporting senior management or multi-location operations is an advantage.

About Rivotta India

Rivotta India is a reputed system integrator led by a Director with over 35 years of industry experience. The company represents leading global brands and delivers advanced technology solutions to Government Departments, PSUs, Embassies, Defence Services, Corporate Enterprises, and Educational Institutions.

Built on trust, execution excellence, and long-term client relationships, Rivotta India continues to strengthen its leadership position by delivering reliable, future-ready solutions and maintaining strong institutional partnerships.

Why Join Rivotta India?

• Be part of a respected organization with over 35 years of credibility.
• Work closely with a visionary Director and influence business execution.
• Play a central role in operational excellence and team alignment.
• Gain exposure to senior government officials, corporate leaders, and premium clients.

How to Apply

Email: hr@rivottaindia.com

WhatsApp: +91-9810044555

Rivotta India

20-E, Second Floor, Vasant Vihar – PVR Complex

New Delhi – 110057

Website: www.rivottaindia.com