Associate Manager - Export Import Documentation and Compliance

Associate Manager - Export Import

*Key Responsibilities of Role    

Roles and Responsibilities:

Documentation Management:

• Prepare, verify, and maintain all export/import documentation including invoices, packing lists, shipping instructions, and certificates of origin.
• Ensure accurate and timely filing of licenses such as EPCG, Advance Authorization, and other DGFT-related documents.

Licensing Compliance:

• Apply for and track import/export licenses and ensure compliance with DGFT, Customs, and other regulatory bodies.
• Maintain a repository of all active and expired licenses and ensure timely renewals or closures.

Coordination & Communication:

• Liaise with freight forwarders, customs brokers, and internal stakeholders to ensure smooth shipment processing.
• Coordinate with finance and procurement teams for documentation related to LC (Letter of Credit), bank guarantees, and duty payments.

Audit & Reporting:

• Maintain audit-ready documentation and support internal/external audits.
• Generate periodic reports on license utilization, shipment status, and compliance metrics.

Process Improvement:

• Identify gaps in documentation processes and suggest improvements for efficiency and compliance.

Qualifications and Experience    

Education:
Graduate in Commerce, Business Administration, or a related field. A diploma or certification in Export-Import Management is preferred.

Experience:
Minimum 12 Yrs of experience in export/import documentation, with hands-on experience in handling licenses and DGFT procedures.

Skills:

• Strong knowledge of Indian EXIM policy, customs regulations, and licensing procedures.
• Proficiency in MS Office and ERP systems (SAP preferred).
• Excellent organizational and communication skills.
• Attention to detail and ability to work under tight deadlines.

Experience Level

Mid Level