Back Office Executive

Job Title: Office AdministratorRole SummaryWe are looking for a reliable, organized, and proactive Office Administrator to manage our daily operations. You will be the first point of contact for guests and the backbone of our administrative workflow. The ideal candidate is a master multitasker who can handle everything from high-level scheduling to ensuring the coffee machine is stocked, all while maintaining a professional and welcoming atmosphere.

• Key Responsibilities
• Front Desk & Reception: Greet clients, answer and redirect phone calls, and manage incoming/outgoing mail and deliveries.
• Office Operations: Maintain office supplies inventory, coordinate with vendors (janitorial, IT, repairs), and ensure the workspace remains clean and organized.
• Administrative Support: Assist leadership with calendar management, travel arrangements, and expense reporting.
• Meeting Coordination: Schedule boardrooms, prepare meeting agendas, and organize catering for internal events or client presentations.
• Document Management: Maintain physical and digital filing systems, ensuring data is organized and easily accessible.
• Financial Tasks: Assist with basic bookkeeping, such as processing invoices, tracking petty cash, or following up on accounts receivable.

• The Ideal Candidate...Has a "no task too small" attitude.
• Remains calm and professional under pressure.
• Is a natural problem-solver who anticipates needs before they arise.
• Values confidentiality and handles sensitive information with discretion.