Enrollment Coordinator

Role PurposeThe Enrollment Coordinator is responsible for managing and verifying all student admission documents before and after enrollment. The role ensures that student records are complete, accurate, compliant with school policies, and properly updated in the school system.

• Key ResponsibilitiesPre-Admission ResponsibilitiesCollect and verify all required admission documents submitted by parents/guardians
• Check documents for completeness, authenticity, and accuracy
• Coordinate with the admission team to flag missing or incorrect documents
• Maintain a checklist for each applicant to track document status
• Post-Admission ResponsibilitiesEnsure submission of pending documents after confirmation of admission
• Follow up with parents/guardians for incomplete or delayed documents
• Update student records in the admission software/ERP/system
• Organize physical and digital student files as per school guidelines
• Documentation & Records ManagementMaintain accurate student files (physical and digital)
• Ensure confidentiality and secure handling of student data
• Prepare admission files for internal audits or inspections
• Assist in data updates for transfers, withdrawals, or corrections
• Coordination & CommunicationAct as the point of contact for parents regarding admission documentation
• Coordinate with academic, accounts, and administration departments for document verification
• Support the Admission Head with reports related to enrollment status and documentation
• Compliance & ReportingEnsure admission documents comply with school board, CBSE/ICSE/state education norms (as applicable)
• Generate periodic reports on enrollment documentation status
• Support statutory or regulatory requirements related to student records
• Skills & CompetenciesStrong attention to detail
• Excellent organizational and record-keeping skills
• Basic computer and ERP/database knowledge
• Clear communication skills with parents and staff
• Ability to handle confidential information responsibly