Event Manager

Position OverviewThe Event Manager is a core execution authority responsible for planning, coordinating, managing, and successfully delivering events from concept to closure, regardless of time, weather, pressure, or unexpected challenges.

This role demands absolute ownership, field presence, long working hours, late nights, continuous travel, and the ability to solve problems instantly on-ground without excuses.

An Event Manager is expected to be mentally strong, physically active, technologically equipped, commercially aware, and emotionally intelligent.

• Nature of the Role (IMPORTANT)This is a 100% responsibility-driven role
• Not limited by office hours
• Workdays can extend day + night
• Events may require:
• 
  
• Overnight stays
• Consecutive long days
• Working in heat, rain, dust, or high-pressure environments
• Personal comfort cannot override event responsibility
• Core Responsibilities1. Event Planning & CoordinationUnderstand client briefs in detail and convert them into workable execution plans
• Create:
• 
  
• Event timelines
• Vendor task lists
• Setup & dismantling schedules
• Coordinate with:
• 
  
• Production teams
• Decor vendors
• Sound, light & AV teams
• Logistics & transport
• Artists & talent
• Venue & hotel teams
• 2. On-Ground Event ExecutionBe physically present on site before, during, and after the event
• Supervise:
• 
  
• Setup
• Rehearsals
• Live event flow
• Guest movement
• Breakdown & clearance
• Ensure zero delay, professional discipline, and smooth execution
• Handle multiple teams simultaneously

3. Problem Solving & Crisis ManagementThe Event Manager must:

• Take instant decisions during:
• 
  
• Technical failures
• Vendor delays
• Artist issues
• Weather challenges
• Guest complaints
• Be a solution maker, not a messenger
• Never panic — control chaos calmly
• Escalate only when necessary, with solutions ready
• 4. Client HandlingRepresent the company professionally at all times
• Maintain calm, confident, and respectful communication
• Handle demanding clients diplomatically
• Ensure client confidence even during pressure situations
• 5. Vendor & Team ControlAllocate work clearly to vendors and staff
• Ensure adherence to:
• 
  
• Timelines
• Quality standards
• Safety norms
• Enforce discipline on-site
• No tolerance for excuses or unprofessional behavior
• 6. Post-Event ResponsibilitiesEnsure proper dismantling
• Check material return
• Vendor coordination for closure
• Report completion status to management
• Support accounts team with closure details if required
• WORKING HOURS & CONDITIONSNo fixed working hours
• Events may require:
• 
  
• Early morning starts
• Late-night or overnight work
• Continuous 18–24 hour operational days
• Weekly offs are event-dependent, not calendar-based
• Availability during weekends, holidays, festivals is mandatory
• TRAVEL & MOBILITY REQUIREMENTSMust be ready to travel anytime
• Must handle:
• 
  
• Local city movement
• Outstation travel
• Destination events
• Own vehicle (2-wheeler or 4-wheeler) is mandatory
• Fuel / travel reimbursements as per company policy

MANDATORY PRE-REQUISITES (NON-NEGOTIABLE)1. Equipment & ReadinessCandidate must own and carry:

• Personal Laptop (working condition)
• Smartphone with:
• 
  
• Internet
• WhatsApp
• Email
• Google Drive / Maps
• Power bank
• Basic stationery
• Comfortable working attire & shoes for long hours
• 2. Skills & Personality TraitsHigh intelligence & sharp thinking
• Strong communication skills
• Problem-solving mindset
• Ability to multitask under pressure
• Emotionally controlled, mentally tough
• Proactive, alert, and solution-oriented
• Excellent coordination & leadership ability
• 3. Physical & Mental FitnessMust be physically fit for:
• 
  
• Long standing hours
• Continuous movement
• Heavy field schedules
• Must be mentally strong to handle:
• 
  
• Stress
• Client pressure
• Multiple failures simultaneously
• ELIGIBILITY CRITERIAMinimum 2–6 years of event execution experience
• Experience in:
• 
  
• Weddings
• Corporate events
• Live shows
• Luxury / large-scale events (preferred)
• Graduate or higher preferred
• Fluent in Hindi & English (verbal)
• Ability to read layouts, schedules, and vendor BOQs

WHAT THIS ROLE IS NOT❌ Not a 9-to-6 job

❌ Not suitable for people seeking comfort or fixed timings

❌ Not for those who avoid night work or field pressure

❌ Not for people who panic under stress

IDEAL CANDIDATE MINDSET✔ Ownership-driven

✔ Execution-focused

✔ Calm under chaos

✔ Loyal to commitments

✔ Career-oriented, not time-oriented

• CAREER GROWTHSenior Event Manager
• Project Head
• Operations Head
• Client Servicing Lead

(Only for performers who deliver without excuses)

FINAL NOTEThis role is for serious professionals only who understand that events don’t wait, don’t pause, and don’t forgive mistakes.

The Luxury Wedding Event Manager is the central execution authority responsible for managing premium, detail-driven, emotionally sensitive, and high-expectation wedding events from planning through flawless on-ground delivery.

This role requires a female professional who can balance:

• Elegance with authority
• Client emotions with operational discipline
• Luxury aesthetics with real-time problem solving

It is a field-intensive, no-clock, ownership-driven role requiring day-night availability, destination travel, and absolute commitment.

• Nature of the Role (NON-NEGOTIABLE)Weddings run on emotion + precision + timing
• This role does not follow office hours
• Workdays may extend 18–24 hours during wedding timelines
• Includes:
• 
  
• Late-night rehearsals
• Early-morning rituals
• Overnight venue presence
• Continuous client & family coordination
• Comfort, personal schedules, or mood cannot override wedding responsibility
• Core Responsibilities1. Luxury Wedding Planning & DetailingUnderstand UHNI family expectations, cultural nuances, and privacy requirements
• Translate client vision into:
• 
  
• Event flow
• Guest journey
• Ritual sequencing
• Aesthetic detailing
• Coordinate with:
• 
  
• Decor designers
• Stylists
• Makeup & fashion teams
• Hospitality & logistics partners
• Entertainment & artists
• 2. On-Ground Wedding ExecutionBe present before, during, and after every function
• Supervise:
• 
  
• Decor setup
• Technical production (sound, light, AV)
• Guest movement & VIP handling
• Bridal & family coordination
• Maintain:
• 
  
• Timelines
• Luxury presentation
• Calm environment under pressure
• 3. Crisis Handling & Solution MakingHandle sensitive, high-emotion moments:
• 
  
• Bridal anxiety
• Family disagreements
• Vendor delays
• Weather disruptions
• Take instant decisions without panic
• Provide solutions first, explanations later
• Maintain discretion at all times
• 4. Client & Family ManagementAct as single-point contact for bride, groom, and families
• Maintain polite, respectful, and confident communication
• Manage demanding personalities gracefully
• Protect client dignity, privacy, and emotional comfort
• 5. Vendor, Team & Protocol ControlLead vendors with authority and clarity
• Enforce:
• 
  
• Timelines
• Dress codes
• Behavior standards
• Ensure no compromise on:
• 
  
• Safety
• Cleanliness
• Brand presentation
• 6. Post-Wedding ClosureSupervise dismantling
• Ensure inventory & material return
• Support billing & closure coordination
• Submit final execution report to management
• WORKING HOURS & CONDITIONSNo fixed working hours
• Full availability during:
• 
  
• Weddings
• Rehearsals
• Pre-wedding setup days
• Work on:
• 
  
• Weekends
• Holidays
• Festivals
• Weekly off is event-cycle based
• TRAVEL & MOBILITY (MANDATORY)Willingness for:
• 
  
• Destination weddings
• Outstation travel
• Overnight hotel stays
• Own vehicle (2-wheeler or 4-wheeler) required
• Comfortable with frequent movement between venues
• MANDATORY PERSONAL PRE-REQUISITESEquipment (Must Own & Carry)Personal Laptop
• Smartphone with:
• 
  
• High-speed internet
• WhatsApp
• Email
• Google Drive
• Event planning apps
• Power bank
• Professional attire suitable for luxury events
• Comfortable footwear for long hours
• Personality & Skill SetHighly intelligent & emotionally mature
• Excellent communication skills (English & Hindi)
• Solution-oriented mindset
• Calm under emotional pressure
• Strong leadership & coordination skills
• Sharp eye for aesthetics & detail
• PHYSICAL & MENTAL FITNESSAbility to:
• 
  
• Stand for long hours
• Walk continuously
• Manage sleep deprivation during events
• Mental strength to handle:
• 
  
• Emotional families
• Tight timelines
• Multiple crises simultaneously
• ELIGIBILITY CRITERIAFemale candidates only
• Minimum 3–7 years of luxury wedding/event execution experience
• Exposure to:
• 
  
• Destination weddings
• High-budget weddings
• Celebrity / UHNI clients (preferred)
• Graduate or higher qualification
• Fluent spoken English & Hindi

WHAT THIS ROLE IS NOT❌ Not a desk job

❌ Not suitable for fixed-timing seekers

❌ Not for those uncomfortable with night work or travel

❌ Not for individuals unable to handle emotional pressure

• CAREER GROWTH PATHSenior Luxury Wedding Manager
• Wedding Project Director
• Client Experience Head
• Operations Head – Weddings

FINAL NOTELuxury weddings are once-in-a-lifetime moments.

This role demands grace under fire, leadership without noise, and execution without error.

ONLY APPOINTMENT LETTER & CONDUCT CLAUSES(Luxury Wedding Event Manager – Field & Destination Role)

1. Appointment TermsYou are hereby appointed as Luxury Wedding Event Manager on a full-time basis. This role is field-intensive, time-agnostic, and responsibility-driven, primarily handling luxury weddings, destination events, and high-profile clients.

This appointment is female-specific, considering:

• Client sensitivity
• Bridal & family coordination
• Privacy, protocol, and emotional intelligence requirements
• 2. Nature of EmploymentThis is not a fixed-hour job
• Working hours may extend day & night, including:
• 
  
• Late-night rehearsals
• Early-morning rituals
• Overnight venue presence
• Availability during weekends, festivals, and holidays is mandatory
• Refusal to attend events due to timing, weather, or fatigue will be treated as dereliction of duty
• 3. Probation & ConfirmationProbation period: 3 months
• Confirmation subject to:
• 
  
• On-ground performance
• Client feedback
• Crisis-handling capability
• Discipline & conduct
• Company reserves the right to:
• 
  
• Extend probation
• Terminate during probation without notice if performance is unsatisfactory
• 4. Conduct & Behaviour Clauses (STRICT)Professional ConductMaintain calm, polite, and authoritative behaviour at all times
• No arguments with:
• 
  
• Clients
• Family members
• Vendors
• No emotional reactions in public or at site
• ConfidentialityAbsolute confidentiality regarding:
• 
  
• Client identities
• Wedding budgets
• Family matters
• Celebrity or UHNI details
• Photography, social media posting, or content sharing strictly prohibited unless authorised in writing
• Appearance & GroomingWell-groomed, elegant, professional appearance mandatory
• Clothing must reflect luxury brand standards
• Comfortable yet presentable footwear required for long hours

Disciplinary ActionViolation may result in:

• Written warning
• Salary deduction
• Immediate termination (in case of serious breach)

5. Equipment & Readiness ClauseYou must personally own and carry:

• Laptop (working condition)
• Smartphone with internet
• Power bank
• Professional attire
• Failure to be operational due to lack of equipment will be treated as negligence.
• 6. Termination ClauseNotice period (post-confirmation): 30 days
• Company may terminate immediately in case of:
• 
  
• Misconduct
• Confidentiality breach
• Client complaint of serious nature
• B. LUXURY WEDDING KRA & PERFORMANCE SCORECARDKEY RESULT AREAS (KRAs)1. Event Execution Excellence (30%)On-time setup & flow
• Zero ritual or function delay
• Smooth guest movement
• Error-free execution
• 2. Client & Family Satisfaction (20%)Calm handling of bride & family
• Emotional intelligence
• Positive verbal feedback
• Repeat or referral potential
• 3. Crisis & Problem Solving (20%)Speed of decision-making
• Ability to resolve issues without escalation
• Maintaining event dignity under pressure
• 4. Vendor & Team Management (15%)Discipline enforcement
• Vendor coordination
• Zero vendor complaints
• Team control without chaos
• 5. Professional Conduct & Compliance (10%)SOP adherence
• Confidentiality
• Appearance & behaviour
• 6. Reporting & Closure (5%)Post-event reporting
• Material & vendor closure support
• PERFORMANCE RATING SCALE5 – Exceptional (Luxury Benchmark)
• 4 – Strong Performer
• 3 – Acceptable
• 2 – Needs Improvement
• 1 – Unsatisfactory

Minimum rating for continuation: 3.5 overall

C. DESTINATION WEDDING TRAVEL & STAY POLICY(Female Staff – Luxury Events)

• 1. Travel PolicyCompany-approved travel only
• Modes:
• 
  
• Flight / Train / Cab (as approved)
• Travel dates may include:
• 
  
• Pre-event setup days
• Event days
• Post-event dismantling days
• 2. Stay & AccommodationHotel accommodation provided by company/client
• Room allocation:
• 
  
• Single occupancy preferred
• Sharing only with female staff (if unavoidable)
• Staying outside assigned accommodation without approval is not allowed
• 3. Safety & ProtocolNight movement only for:
• 
  
• Event duty
• With team / authorised transport
• Inform reporting manager before:
• 
  
• Leaving venue
• Changing location
• Emergency contact details must remain active at all times
• 4. Expenses & ReimbursementApproved expenses reimbursed as per policy
• Bills & proofs mandatory
• Personal shopping / leisure expenses not reimbursable
• 5. Behaviour During TravelMaintain professional decorum
• No personal guests allowed in:
• 
  
• Hotel rooms
• Event back-of-house areas
• Alcohol consumption during duty hours strictly prohibited

MANAGEMENT DECLARATIONThese policies are mandatory, binding, and enforceable.

Non-compliance will attract strict disciplinary action.

A. PRE-DAY COMMAND CHECK (T-6 to T-4 HOURS)(Before family wakes up / before vendors arrive)

• Personal Readiness (Non-Negotiable)✔ Fully groomed, luxury-appropriate attire
• ✔ Phone fully charged + power bank
• ✔ Laptop / iPad ready (timelines, layouts, contacts)
• ✔ Event WhatsApp groups active
• ✔ Emergency vendor contacts saved offline
• Mental Command Check✔ Full clarity on:
• 
  
• Today’s functions & rituals
• VIP movements
• Weather risk
• High-emotion family members
• ✔ Backup plans mentally prepared (Plan B & C)
• B. VENUE & SETUP CONTROL (T-4 to T-2 HOURS)Venue Readiness✔ Entry points clean & secured
• ✔ Back-of-house hidden & organised
• ✔ Washrooms checked (cleanliness, supplies)
• ✔ Power backup confirmed (DG / UPS)
• ✔ AC / ventilation tested
• Decor & Production✔ Decor as per final drawings
• ✔ Florals fresh & replaced if required
• ✔ Stage, mandap, seating checked
• ✔ No loose wires / visible mess
• ✔ Fire & safety compliance ensured
• C. TECHNICAL COMMAND (MANDATORY)Sound / Light / AV✔ Mic check (handheld + lapel)
• ✔ Backup mics available
• ✔ Speaker zones balanced
• ✔ Lighting scenes pre-programmed
• ✔ Emergency lighting ready
• Music & Entertainment✔ Playlist finalised
• ✔ Artist arrival confirmed
• ✔ Green room ready
• ✔ Performance cue sheet printed & shared
• D. BRIDE, GROOM & FAMILY CONTROLBride & Groom✔ Makeup / styling on time
• ✔ Outfit & jewellery checked
• ✔ Emergency kit ready (pins, wipes, meds)
• ✔ Private holding area secured
• ✔ No unauthorised access
• Immediate Family✔ Key family members briefed
• ✔ Ritual sequence explained
• ✔ Emotional pressure points identified
• ✔ One assistant allocated per side (if required)
• E. GUEST EXPERIENCE & HOSPITALITYArrival & Movement✔ Welcome team positioned
• ✔ VIP protocol briefed
• ✔ Guest signage clear
• ✔ Buggy / transport ready (if applicable)
• Food & Beverage✔ Menu confirmed with chef
• ✔ Live counters functional
• ✔ Dietary requests addressed
• ✔ Water & soft beverages visible
• ✔ Alcohol service as per approval only
• F. LIVE EVENT COMMAND (NO DISTRACTIONS)During Function✔ Event Manager remains:
• 
  
• Calm
• Visible
• In control
• ✔ No personal calls
• ✔ No sitting unless essential
• ✔ Eyes on:
• 
  
• Stage
• Bride & groom
• Family reactions
• Vendor discipline
• Crisis Protocol✔ Never panic
• ✔ Fix first, explain later
• ✔ Keep family insulated from chaos
• ✔ Escalate only with solution options
• G. SECURITY, PRIVACY & DISCIPLINE✔ No unauthorised photography
• ✔ Media control enforced
• ✔ Guest misbehaviour handled discreetly
• ✔ Alcohol over-consumption monitored
• ✔ Vendor discipline enforced strictly
• H. POST-FUNCTION LOCKDOWN (IMMEDIATE)After Each Function✔ Bride & family safely escorted
• ✔ Valuables secured
• ✔ Gifts room locked & logged
• ✔ Power switched off where required
• ✔ Stage & decor protected for next event
• I. NIGHT CLOSURE CHECK (END OF DAY)Operational Closure✔ Vendor attendance checked
• ✔ Next-day call time confirmed
• ✔ Materials inventory updated
• ✔ Fresh decor / florals ordered (if needed)
• ✔ Site secured for night
• Reporting✔ Brief update sent to management
• ✔ Major issues documented
• ✔ Next day’s risk points noted

1. GOLDEN COMMAND RULES (PRINT & MEMORISE)Family emotions > aesthetics > vendors
2. Calm face, fast brain
3. No excuses, only solutions
4. Luxury is silence, not noise
5. If family is relaxed — you are winning

• USAGE INSTRUCTIONSMust be printed & carried daily
• Reviewed:
• 
  
• Morning
• Before each function
• End of day
• Non-compliance = performance downgrade