Executive Ass

About the Role

We are looking for a high-discipline, execution-focused Executive Assistant who thrives in a fast-paced environment and ensures that nothing slips through the cracks.

This is not a conventional “calendar management” role.

We are looking for someone who:

• Thinks ahead
• Follows up relentlessly
• Manages coordination with precision
• Protects the Director’s time
• Gets things done

If you are extremely organised, dependable, and strong at follow-ups - this role is for you.

• Key ResponsibilitiesDaily coordination with internal teams and external stakeholders
• Strong follow-up on tasks assigned by the Director
• Calendar, meeting, and schedule management
• Vendor and client coordination
• Preparing reports, documents, and presentations
• Managing administrative workflows
• Handling confidential information with discretion
• Supporting operational and occasional personal coordination tasks
• Work Experience Required3–5 years of experience as an Executive Assistant, Office Coordinator, or Secretary to senior leadership
• Experience working closely with promoters/MDs preferred
• Strong administrative and coordination background
• Educational QualificationGraduate (Secretarial background preferred but not mandatory)

Skill Set (Non-Negotiable)1️⃣ EXCELLENT FOLLOW-UP SKILLS (MOST IMPORTANT)This role requires someone who:

• Tracks every task
• Reminds proactively
• Does not wait to be told twice
• Ensures closure

We can train systems.

We cannot train ownership mindset.

• 2️⃣ Strong MS Office SkillsExcel (basic to intermediate level)
• Word
• Email drafting
• 3️⃣ Strong Communication SkillsGood command over English
• Clear written and verbal communication
• 4️⃣ High Organisational DisciplineStructured
• Detail-oriented
• Deadline-focused
• What We Are Looking For (Important)Job stability (not frequent job changes)
• Mature and responsible personality
• Honest and trustworthy
• Comfortable working closely with leadership
• Willing to handle both professional and coordination-related tasks
• Lives within reasonable travel distance from office

Who Should Apply?This role is ideal for someone who:

• Takes pride in being reliable
• Enjoys structured environments
• Wants long-term growth
• Is comfortable working behind the scenes to enable leadership success

Why This Role MattersThe right EA becomes the backbone of execution.

If you are someone who ensures things move forward — even when others forget — we would love to speak with you.