Executive Assistant

Hi, 

As discussed please find the below details 

Company Name: Swastik Electrotech Pvt. Ltd.

Website: https://swastikelectrotech.com/

Profile: EA

Working days- Monday- Saturday 

Time - 9:30 to 6:30

Location: East Kidwai naagr, south delhi

Key Responsibilities

1. Calendar & Schedule Management

- Manage the Director’s daily schedule, meetings, and appointments

- Plan and prioritize meetings based on business importance

- Ensure all meetings are well-prepared with agendas and relevant documents

2. Project Tracking & Follow-ups

- Coordinate with site managers, supervisors, and department heads

- Track progress of ongoing projects (E&M, civil, housekeeping, etc.)

- Ensure timely follow-ups on all assigned tasks- Prepare daily/weekly progress updates for the Director

- Highlight delays, risks, and bottlenecks proactively

3. MIS & Reporting

- Maintain structured MIS dashboards for project status, task tracking, vendor follow-ups, and pending issues

- Work on and manage existing MIS tools/software used by the company

- Ensure all data is updated accurately and regularly

- Generate concise reports for decision-making

4. Coordination with Departments

- Work closely with Accounts, Procurement, and Operations teams

- Ensure smooth communication flow between departments

5. Documentation & Data Management

- Maintain organized records of contracts, reports, communications, and vendor details

- Ensure proper documentation and easy retrieval of data

6. Communication & Follow-through

- Draft professional emails, summaries, and reports

- Ensure all important discussions are documented and action points tracked

- Act as a bridge between the Director and stakeholders

7. Process Discipline & Execution

- Ensure teams follow reporting formats and timelines

- Implement structured workflows for better efficiency

- Bring accountability through consistent follow-ups