Executive Assistant

Job Description

Position Title: Executive Assistant

Employment Type: Full-Time

Location: New Delhi

Reports To: Director

Position Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to our senior executive(s). The ideal candidate will be a dynamic problem solver with exceptional communication and time-management skills, capable of managing a wide range of responsibilities and prioritizing tasks in a fast-paced environment. This role is pivotal in ensuring smooth operations and enabling our leadership to focus on strategic initiatives.

Key Responsibilities

·        Calendar and Schedule Management: Manage and prioritize complex calendars, schedule meetings and appointments, coordinate logistics across multiple time zones, and ensure the executive is well-prepared for all engagements.

·        Communication & Correspondence: Act as the primary point of contact and gatekeeper. Screen calls, answer/screen emails, draft professional correspondence (memos, letters, reports), and manage information flow on behalf of the Director.

·        Travel and Events Coordination: Plan and orchestrate detailed domestic and international travel itineraries, including booking flights, accommodations, and transportation. Coordinate corporate events, meetings, and offsite gatherings.

·        Document and Information Management: Prepare and format reports, presentations (PowerPoint), and other corporate documents. Implement and maintain efficient electronic and paper filing systems, ensuring all sensitive information is handled with the utmost confidentiality.

·        Meeting Support: Attend meetings, accurately record meeting minutes, track action items, and ensure timely follow-up on deliverables.

·        Financial & Administrative Support: Process expense reports, manage invoices, assist with budget tracking, order office supplies, and oversee general office administration tasks.

·        Project Assistance: Support special projects and initiatives, conduct research, compile data analysis, and assist with cross-departmental coordination.

Required Skills and Qualifications

·        Proven experience (typically 2+ years) as an Executive Assistant or in a similar administrative role reporting directly to Director’s.

·        Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with modern productivity/collaboration tools (e.g., Google Workspace, Slack).

·        Exceptional organizational, time-management, and problem-solving skills with meticulous attention to detail.

·        Excellent written and verbal communication skills.

·        The candidate must have hands-on experience working with AI tools.

·        High degree of professionalism and demonstrated ability to maintain strict confidentiality and exercise sound judgment.

·        Ability to work independently, manage multiple concurrent projects, and adapt to changing priorities in a fast-paced environment.

Preferred Qualifications

·        Bachelor's degree in Business Administration or a related field.

·        Preferred Experience in the Textile Industry sector.