Executive Assistant

Work Experience

3–5 years of relevant experience as an Executive Assistant / Personal Assistant / Secretary to the Managing Director or Senior Leadership.

We are not looking for a conventional EA, but someone proactive, sharp, detail-oriented, and capable of handling pressure—similar to a high-performing, hands-on EA who can anticipate needs, manage priorities, and ensure seamless execution.

At times an office coordinator is also good, but who has steady experience in admin,

coordinating.

Educational Qualification

Should have graduated from a secretarial college.

Formal training in secretarial practices is preferred

Mandatory (Non-Negotiable):

• Excellent follow-up skills – ability to track tasks, chase deadlines, and close loops independently
• Strong ownership and accountability for assigned responsibilities

Technical Skills:

• Working knowledge of MS Office, especially Excel and Word
• Ability to maintain records, trackers, reports, and documentation

Communication:

• Good command over spoken and written English
• Clear, confident, and professional communication

Additional Skills (Preferred):

• Knowledge of shorthand
• Strong coordination and time-management abilities
• Ability to multitask and handle confidential information discreetly

Key Responsibilities

• Act as the primary point of coordination for the Managing Director
• Ensure timely follow-ups on meetings, tasks, commitments, and deadlines
• Manage schedules, calendars, documents, and correspondence
• Coordinate with internal teams and external stakeholders
• Handle administrative and coordination tasks efficiently
• Support the MD with both official and occasional personal tasks, as required
• Maintain confidentiality and professionalism at all times.

Other Preferences

• Preference for candidates with job stability and long-term roles
• Honest, dependable, and trustworthy personality
• Comfortable working in a dynamic environment with evolving priorities
• Preference for candidates residing within 45 minutes of travel time from the office
• Mature, grounded, and responsibility-oriented mindset
• Married, preferably with kids.