Executive Assistant

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and coordination support to senior leadership. The role involves acting as a key point of contact between clients, internal teams, and higher management while ensuring strong follow-up on tasks, schedules, and deliverables. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities efficiently.

Key Responsibilities:

• Coordinate and communicate between clients, internal teams, and senior management to ensure smooth workflow and timely execution of tasks.
• Maintain strong follow-up with higher authority regarding assigned work, updates, and pending actions.
• Manage daily schedules, calendars, meetings, and appointments for senior executives.
• Organize and prioritize meetings, prepare agendas, take minutes, and track action items.
• Handle client communications professionally via email, phone, and meetings.
• Monitor deadlines, ensure task completion, and provide regular status updates.
• Assist in preparing reports, presentations, and official correspondence.
• Manage confidential information with discretion and professionalism.
• Support day-to-day Personal Assistant (PA) duties including travel arrangements, document management, and office coordination.
• Anticipate executive needs and proactively resolve scheduling or coordination issues.

Required Skills & Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong coordination, follow-up, and communication skills.
• Excellent time management and organizational abilities.
• Ability to work closely with senior leadership and manage pressure effectively.
• Proficiency in MS Office / Google Workspace and calendar management tools.
• High level of professionalism, discretion, and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.