HR Executive

1. Recruitment & Onboarding:
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• Post job openings on various job portals and internal systems.
• Screen resumes, conduct initial interviews, and shortlist candidates.
• Coordinate interview schedules between candidates and hiring managers.
• Assist in the onboarding process for new employees, including documentation and orientation sessions.
• Prepare and share offer letters, contracts, and employee handbooks.

1. Employee Relations:
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• Address employee queries related to company policies, benefits, and general concerns.
• Act as a point of contact for employee grievances and assist in conflict resolution.
• Foster a positive work environment and handle employee morale issues.
• Organize employee engagement activities, team-building events, and wellness programs.

1. Training and Development:
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• Assist in organizing training programs and workshops for employees.
• Track employee progress and performance, and recommend training based on gaps.
• Maintain a record of employees' skill sets, training completed, and certifications earned.

1. Performance Management:
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• Coordinate with managers to assist in the performance appraisal process.
• Provide support for setting performance goals and evaluating employees’ progress.
• Assist in creating individual development plans (IDPs) and performance improvement plans (PIPs) when necessary.

1. HR Policies and Compliance:
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• Ensure the company is compliant with labor laws and statutory requirements (e.g., ESI, PF, Gratuity).
• Update and enforce HR policies and procedures.
• Ensure all employee documentation is up to date and filed properly.
• Maintain confidentiality and manage sensitive information.

1. Payroll Administration:
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• Support in processing payroll, ensuring accurate calculation of salaries, deductions, and bonuses.
• Assist employees with payroll-related queries and resolve discrepancies.
• Ensure timely and accurate processing of statutory payments like taxes, PF, and ESI.

1. Employee Benefits Management:
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• Administer employee benefits programs like health insurance, leave policies, etc.
• Assist employees with their benefits enrollment, claims, and general inquiries.
• Ensure compliance with the company’s benefits policies.

1. Exit Process:
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• Handle employee exit interviews, ensuring all necessary formalities are completed.
• Process resignation, termination, or retirement documents.
• Ensure the return of company assets (laptops, ID cards, etc.).
• Prepare full and final settlement and ensure timely processing of dues.

1. HR Reporting & Documentation:
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• Maintain accurate and up-to-date employee records, including personal, professional, and payroll data.
• Prepare regular HR reports, including employee turnover, headcount, and recruitment statistics.
• Assist in audits and ensure proper documentation for HR activities.

1. Employee Safety and Wellbeing:
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• Oversee workplace safety protocols and ensure compliance with health and safety regulations.
• Support initiatives for employee mental health and wellbeing programs.

1. HR Systems Management:
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• Maintain HRMS (Human Resource Management System) for data entry, reporting, and tracking.
• Ensure the accuracy of employee records in the HR system.

Skills Required:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of HR software like Pagarbook
• Strong communication and interpersonal skills.
• Time management and organizational skills.
• Attention to detail and confidentiality.
• Ability to work independently and as part of a team.
• Understanding of labor laws and HR best practices.